Who We Are
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.The Role
The primary function of the Real Estate Projects Assistant is to support the Real Estate Director on all
administrative and project-related tasks. In addition to meeting scheduling, expense reporting, and all other
typical assistant tasks, this position’s tasks will include the following:
Review draft presentation materials for accuracy
Aggregate data and prepare initial charts or tables
Research of project related materials or information
Coordination of team events or travel
Data entry, as needed
Responsibilities
Administrative Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for the team.
Call & Email Management: Answer and screen calls professionally, manage correspondence, and ensure timely follow-ups.
Expense Management: Process invoices, reconcile expense reports, track project budgets, and assist in financial reporting.
Document & File Management: Organize and maintain project documentation, contracts, and reports, ensuring easy access and version control.
Vendor Coordination: Liaise with external vendors, property managers, and contractors to schedule meetings and manage documentation.
Qualifications
2+ years of experience in an administrative or support role, preferably in real estate, project management, or corporate environments.
Strong organizational and time management skills with the ability to prioritize effectively.
Professional demeanor with excellent written and verbal communication skills.
High level of discretion and ability to handle confidential information.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and project management tools.
Ability to anticipate team needs and take proactive steps to support workflow.
Strong problem-solving skills and the ability to work independently with minimal supervision.
Experience in real estate, construction, or facilities management is a plus.
Familiarity with financial tracking and budget reconciliation.
Ability to manage multiple projects in a fast-paced environment.
Location: This is a hybrid position based out of our Los Angeles, CA office.
Compensation: The base hourly rate for this position is in the range of $22.00 - $28.00. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Please provide complete and legible information. An incomplete application may affect your consideration for employment.
Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.