This top producing real estate team is looking for a transaction coordinator to join and grow their residential team! Prior real estate experience, excellent Connect MLS, Zenlist, and social media knowledge are required for this position; as well as a current Illinois Real Estate License. This is a dynamic, fast-paced and ever changing environment. The ideal candidate would have an easy going disposition, be an excellent communicator with a positive attitude and extraordinary customer service skills who can operate with a high level of privacy and confidentiality. We are looking for a self-starter with a natural ability to organize and prioritize daily tasks in a high volume atmosphere, working with a high level of accuracy without getting easily distracted by an increasing to-do list. They should be exceptionally computer savvy and have some experience with marketing and advertising. This position does require in-person working at the Baird & Warner Highland Park office, ideally Monday-Friday 9am-6pm (flexible schedule). Duties and responsibilities include but are not limited to: + Manage ALL team emails and all email accounts + Manage co-team leads scheduling and tracking of all appointments for agent follow thru + Handle team communication with internal B&W support services + Set up, manage and input as well as update the CRM and client management (CLOZE) + Organize and maintain reports, client folders, files, etc. both electronically and physically + Track various costs and expenses by transaction + Follow up, update and organize all real estate transactions both during the active status as well as with the contract care team once under contract to insure a flawless flow of communication between all parties + Manage and execute with corresponding listing lead, the Rubenstein Fox Team unique 10 step strategic approach when listing properties + Organize and review incoming leads via email, HomeLight, KV Core, Zillow, Realtor.com, and others. + Prepare relocation reports, aka “BPO’s” + Have strong knowledge and ability to prepare and create market analysis’s aka CMA’s + Set up & deliver weekly marketing reports to all sellers / listings + Coordinate with agents to schedule MLS weekly open houses / broker tours / showings + Timely follow-up with clients / sellers / other agents, regarding feedback on showings, open houses, broker opens, etc + Coordinate with contract care and agents all necessary wire requests + Organize transactions in an effort to keep track of both earnest money deposits, inspection items and any corresponding closing costs in an effort to be prepared with all pre-closing documents + Attend and/or coordinate inspections and appraisals, communicating with all parties and distributing files as necessary. + Manage, input, and review properties and data on the MLS; run reports and pre-marketing of properties through Reverse Prospecting and other tools + Manage listing files with details, deadlines, credits, closing details + Create and/or coordinate any/all farming materials, advertisements, and other marketing materials with marketing services + Manage social media accounts and online presence + Create weekly recaps and updates for sellers + Attend office meetings and take notes at classes and seminars in order to train other team members + Study and stay abreast of new market data and trends, new platforms to enhance team structure + Coordinate special events + Follow up with past clients, and maintain a database of clientele + Keep office organized, clean and tidy Requirements and skills: + Mandatory Real Estate License in Illinois + Real Estate License in Florida a bonus + Prior administrative or executive assistant experience + Proficiency in Microsoft Office (Word, Excel, Power Point) and Google Suite + Proficiency with Connect MLS, Docusign and Dotloop + Proficiency with Canva, Marketing Services + Excellent verbal and written communication skills, as well as excellent phone demeanor + Ability to adapt and evolve in a fast-paced and fun environment. + Tech savvy and quick study / learner + Team player attitude + Discretion and confidentiality + Strong organizational skills with an ability to think proactively and prioritize work Compensation and Benefits: + This is a contract position with expected annual compensation of $45,000 + bonus opportunities. + Vacation, sick, and personal days after 6 mos. + Excellent growth potential + Insurance stipend after 90 days.