**Purpose of the position** The RE&WE Excellence role is responsible for embedding excellence initiatives across RE&WE, including across RE&WE finance metrics, focusing on cost optimization and driving continuous improvement. They will support the creation of budgets and continually monitor budgets, forecasts and actuals – developing strong relationships and collaborating with both internal stakeholders and suppliers. They are responsible for developing processes and thresholds to identify anomalies in expenditure – escalating these to RE&WE leadership as necessary. They are responsible for developing all RE&WE excellence reporting, including financial reporting aligning to broader organizational timelines and requirements to provide oversight of financial management. **Core Tasks** **Responsibilities & Authority** Budgeting and forecasting + Provide support to the Head of Real Estate and Workplace Experience in the development of the RE&WE budget, aligning to broader Astellas budget thresholds and financial year timelines. + Stakeholder engagement across RE&WE and with suppliers to ensure budget accuracy and coverage of all projects and programs in progress. + Spend forecasting for full financial year including expected timeframes for expenses. + Adjustment of budgets and forecasts throughout the financial year as required Financial reporting + Stakeholder engagement to establish and agree financial reporting requirements, collaborating and liaising within RE&WE, with broader Astellas stakeholders and with suppliers. + Support the Head of Real Estate and Workplace Experience to provide ad-hoc financial reporting as required + Ad hoc financial reporting inputs into ongoing projects and programs as required. ROI and Savings Initiatives + Develop savings targets across the department and design initiatives to achieve targets. + Create regular and accurate tracking of project investment metrics including ROI to optimize cost management. + Embed a culture of cost optimization across RE&WE, through a focus on maximizing ROI and encouraging and implementing savings initiatives Actuals review + Regular and proactive monitoring of actual expenditure against budgeted spend – per cost line item and time period. Work with internal and external stakeholders to ensure accuracy. + Regular and proactive monitoring of cost allocations and application of adjustments as necessary. Review adjustments with stakeholders within Astellas and supplier organizations to ensure future accurate cost tracking. + Identification of anomalies in expenditure and development and implementation of a review process to escalate major anomalies. + Resolution of any disputes and escalation as necessary. + Full annual review of budgets and actual expenditure. Identification of key changes and discrepancies and development of recommendations to be incorporated into future budgets. Cost Management and Benchmarking + Develop cost thresholds and guidelines for regular expenses, incorporating external benchmarks where possible. Undertake regular cost benchmarking for work orders against cost thresholds to ensure cost efficiency. + Incorporate cost thresholds and lessons learned from previous years’ budgets and actual expenditure into budget development. Financial Analysis and Insights + Undertake financial analysis as required by RE&WE leadership or broader RE&WE team members, providing clear, summarized insights in the format required. + Present information using dashboards (e.g. PowerBI) as requested. Continuous Improvement Initiatives + Focus on continuous improvement throughout all responsibilities, developing and implementing continuous improvement initiatives across the role. + Work with internal stakeholders and suppliers to embed continuous improvement across RE&WE. Compliance + Embeds Compliance Culture across all regions of the business ensuring Integrity in Action is actively applied in all initiatives. + Ensures team strictly adopts a culture of ethics and compliance; leading by example and appropriately challenging non-compliance. + Ensures adherence to Astellas policies relating to Ethics and Compliance standards and interactions with Healthcare Professionals (HCPs), Healthcare Organizations (HCOs) and Patient Organizations (Pos). Any other responsibilities + Undertake any other reasonable requests from direct line management, as required **Required Experience** + 7 – 10 years of experience within the field + Experience creating and owning budgets within a Real Estate and Facilities environment and ability to understand key terms in the Real Estate Finance environment. + Excellent communication skills (active and passive). + Ability to operate independently and use own initiative + Competence with Microsoft Office including Word, Excel and PowerPoint + Strong analytical skills + Graduate or equivalent professional qualification and/or proven expertise in the finance/accounting field. + Fluent in written and verbal business English **Interpersonal relationships** + Employees at all levels across Astellas + RE&WE team members + RE&WE governance forums + External suppliers and consultants + Wider Astellas Finance stakeholders **Specific physical/mental demands** + Required to work flexibly across multiple time zones due to the global nature of the role. **Specific environmental factors** + Based in Bangalore Office in India + International travel may be required due to the global nature of the role. Category Astellas is committed to equality of opportunity in all aspects of employment. EOE including Disability/Protected Veterans