Receptionist Virtual Req #251 Tuesday, April 15, 2025 POSITION TITLE:Receptionist LOCATION:This is a full-time, remote position. Lexitas Provides a fully equipped home office setup, including a company-issued laptop. PAY RANGE:$19-$21/hr SCHEDULE: Mon-Fri 8:30a-5p PST Join a High-Growth Legal & Corporate Services Leader ABOUT THE ROLE: We’re looking for a detail-oriented, people-focused Receptionist to join our dynamic legal services team. This role is far more than a front desk job—it’s a key player in creating an outstanding client experience. As the first point of contact for visitors and clients, you’ll manage front-of-house operations, ensure room scheduling runs smoothly, and help drive daily success through smart decision-making and precise coordination. Your work directly impacts the efficiency and professionalism of our services. From handling sensitive information to coordinating key logistics, you’ll be empowered to act independently while also contributing to a collaborative team environment. Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, registered agent services, and corporate filings. Our mission is to deliver unmatched service with integrity, professionalism, and responsiveness. KEY RESPONSIBILITIES: + Greet and assist clients with professionalism and warmth + Answer and direct incoming phone calls and inquiries + Maintain and update the daily scheduling diary (room assignments, court reporters, and client bookings) + Coordinate incoming work orders, authorizations, and ensure accuracy of assignment details + Process and distribute documents from multiple channels (fax, email, messenger, etc.) + Support incoming/outgoing mail and email routing + Participate in employee training and cross-functional support + Handle confidential information in full compliance with HIPAA and internal data security protocols + Proactively communicate with clients, court reporters, and internal staff to ensure smooth daily operations WHAT WE’RE LOOKING FOR: + Strong organizational and multitasking skills in a fast-paced environment + A positive, client-first attitude with excellent communication skills + Ability to prioritize tasks and make independent decisions + Professional appearance and demeanor + Comfort working with deadlines and high-volume workflows + Working knowledge of Microsoft Outlook, Word, Adobe Acrobat, and internet-based tools + Familiarity with the deposition process is a strong plus QUALIFICATIONS: + High school diploma or equivalent required + 2+ years of experience in legal support services preferred + Experience in a multi-site or multi-functional environment is a bonus SUPERVISORY RESPONSIBILITIES: None LANGUAGE SKILLS Ability to effectively present information and respond to questions from internal and external customers whose first language is English. CERTIFICATES, LICENSES, REGISTRATIONS None PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. TRAVEL REQUIREMENTS This position does not require travel OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice. AAP/EEO STATEMENT Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status. EOE Employer/Vet/Disabled. If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online. Other details + Pay Type Hourly + Min Hiring Rate $19.00 + Max Hiring Rate $21.00 <