Description Our client is seeking a detail-oriented and proactive Executive Admin/Receptionist to take on a dynamic, multi-functional role within their organization. This individual will oversee front office operations while simultaneously handling key administrative responsibilities. The ideal candidate will ensure smooth day-to-day business operations, maintaining detail oriented and efficient interactions with both clients and employees. Key Responsibilities: Facility Readiness: Conduct daily walk-throughs to ensure cleanliness, operational readiness, and the replenishment of supplies across the facility (Source: "US Demand for Skilled Talent Q1 2025"). Manage inventory and refilling of office and breakroom supplies, including maintaining tea/coffee stations (Source: Robert Half placement data). Coordinate printing needs, office shipping services, and order administrative supplies as required (Source: Robert Half placement data). Provide logistical support for client visits and assist with ad hoc administrative tasks. Reception Duties: Professionally manage the reception area, welcoming clients, guests, and employees. Adhere to security protocols, including ID badge management and access tracking. Handle mailroom operations and shipping requirements with carriers such as FedEx and UPS (Source: Robert Half placement data). Manage conference room reservations, ensuring readiness and cleanliness for scheduled meetings (Source: Robert Half placement data). Executive Admin Duties: Procure and manage supplies for pantries, copiers, and general office use. Ensure cleanliness and maintenance of office equipment, coordinating with building management as needed. Maintain seating occupancy data and contribute to recommendations for space optimization. Assist in vendor relationship management, including tracking budgets and preparing reports (Source: Robert Half placement data). Organize daily, monthly, and billing reports. Tackle additional administrative tasks and projects as assigned by the Office Admin/Supervisor (Source: "US Demand for Skilled Talent Q1 2025"). Qualifications: Associate degree preferred. permanent, office-based role (Monday to Friday). 4–7 years of experience in administrative and reception roles for medium-sized facilities (100–200 associates preferred) (Source: "US Demand for Skilled Talent Q1 2025"). Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management protocols (Source: Robert Half placement data). Outstanding English communication skills (written and verbal). Demonstrated ability to manage tasks collaboratively and independently in a multicultural work environment. Problem-solving, organizational, and decision-making skills with an adaptive and proactive mindset. Availability to respond to onsite emergencies and flexibility to work outside regular hours when required. Core Competencies: Multiline phone system management. Expertise in email correspondence and accurate data entry. Excellent customer service skills, maintaining a detail oriented and welcoming presence. Requirements Answering Multi-Line Phone System, Customer Service, Data Entry, Email Correspondence, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizing Files, Schedule Appointments, Receptionist Duties TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .