The position will report to our Office Administration Manager and be part of a team responsible for the day-to-day administrative support of the Santa Monica office, and other offices as required. The team is responsible for managing guests, supplies, pantries, vendor invoices, and ad hoc needs of the business. The role will involve communicating with all levels of employees and clients and serves as the gate keeper for our Santa Monica headquarters.
Essential Job Functions• Greet and correctly direct clients, visiting employees, and vendors
• Register and confirm expected visitors and guests of employees with building security
• Answer incoming phone calls and respond accordingly
• Schedule and confirm conference rooms and guest seats
• Respond to all employee and visitor requests via GI Office Administration
• Print and bind client presentations as needed
• Assist with in-office event planning and execution as needed
• Assist with stocking and maintenance of pantries using multiple vendors
• Maintain office and copy room supplies including binding supplies and toner
• Set-up and clean up beverage and catering service in conference rooms
• Assist with document storage and shredding service
• Order catering and specialty in-office meals
• Arrange for messenger service
• Manage building IDs, guest badges and registration with building security
• Invoice processing
• Stock restrooms with necessary supplies
• Sort and deliver mail and packages and collect outgoing items
• Managing Partner support as requested
• Coordinate with IT and Premises on necessary maintenance and office projects
• Tidy pantries and conference rooms
• Identify, escalate, and implement process improvements and enhancements.
• High level of attention to detail and organization skills
• 1-3 years of work experience in a corporate environment in facilities role
• Professional written and verbal skills
• Maintain the highest level of confidentiality
• Ability to lift and move large deliveries up to 40 pounds
• Team oriented
• Willing to take on additional office management projects as needed
• Able to meet deadlines in a time-sensitive, high-pressure environment.
• Desire to learn and become a strong individual and team contributor with exceptional interpersonal and communication skills.
• Bachelor’s degree
• Proficiency in Microsoft Office including Outlook and PowerPoint
• In-office role, 5 days a week
Annual base salary between $63,000 and $70,000.
The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience.
About UsGuggenheim Investments is the global asset management and investment advisory division of Guggenheim Partners, with expertise in fixed income, equity, and alternative strategies. We focus on the return and risk needs of our diverse client base that includes insurance companies, corporate and public pension funds, sovereign wealth funds, endowments and foundations, wealth managers, and high net worth investors.
#Guggenheim Investments is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimInvestments.com and follow us on LinkedIn.
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