Job Description:

Location: Saint Charles, Illinois

We are seeking a detail-oriented and organized Administrative Assistant to manage a variety of administrative tasks. The ideal candidate will be responsible for ensuring smooth office operations by handling a wide range of responsibilities, including phone management, visitor coordination, office supply ordering, and supporting various departments. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Responsibilities:

• Answer, transfer phone calls and take messages.
• Maintain security – monitor the register, proof of identification, NDA’s, KR guidelines and issue visitor badges.
• Schedule meetings and arrange conference rooms for employees and visitors.
• Receive, sort, and deliver mail, documents, and packages.
• Update RR Donnelley Directory and group emails for Kirk Road.
• Send out daily attendance lists.
• Order and replenish coffee, condiments, soda, water and supplies for conference rooms.
• Order meals for company events.
• Coordinate and order lunches for visitors.
• Order and pick up cakes and fruit trays every month for employee Service Anniversaries and Birthdays
• Create and post welcome customer slides.
• Send out KR Guidelines prior to customer and vendor visits.
• Issue, activate and manage security door access badges for employees, vendors, and visitors.
• Manage and activate security door access for Staffing Companies.
• Contact vendors for maintenance issues for microwaves, coffee machines, water coolers & vending machines.
• Order office supplies for employees.
• Manage and approve invoices for vendors in Ariba.
• Coordinate and record purchases for the use of corporate credit card and P-card.
• Coordinate Xerox MOS List: order printers, supplies and arrange service calls.

Desired Background/Skills:

• High School Diploma or GED with 2+ years of relevant experience
• Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job.
• Must have advanced knowledge of technology including computers and software programs such as MS Office or MAC word processing, spreadsheets, or other programs specific to the job in order to complete job duties successfully.
• Must have excellent oral and written communication skills to communicate effectively across departments when completing assignments.
• Must have strong organizational skills with the ability to manage deadlines and prioritize workload and make adjustments to meet business needs.

Other Information:

Schedule information:

– 1st Shift: 8am-4:30pm
– Pay $20/hr

Don’t miss out on this excellent opportunity to join a hardworking, supportive team- apply with us today to get started!

CoWorx is an equal opportunity employer dedicated to fostering a diverse and inclusive team. We believe that a varied workforce enhances our business outcomes and contributes to a brighter future for our internal teams, Field Talent, customers, and communities. We are committed to considering all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or veteran status, and we do not discriminate based on disability.
If you are a person with a disability and require assistance during the recruitment process, please reach out to us.

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Interested candidates please reference job code 231315 when responding to this ad.

Location: Saint Charles, Illinois