Overview Doyon, Limited's mission is to continually enhance our position as a financially strong Native corporation to promote the economic and social well-being of our 20,000+ shareholders. We provide exceptional career opportunities for individuals who value professionalism, collaboration, and a commitment to excellence. We understand the importance of treating our employees well and the impact motivated employees have in helping us succeed in our vision to be the leader in all we do. Comprehensive Benefits Package: Doyon, Limited offers a highly competitive benefits package that makes up a significant portion of an employee's total compensation. Full-time regular-status employees are eligible to participate in the following benefits (these details are for information purposes and are subject to any policy or plan changes): Paid Time Off (PTO) Paid Holidays Medical Insurance Dental & Vision Insurance Flexible Spending Accounts (FSA) & Health Savings Accounts (HAS) Life insurance Short and Long-Term Disability 401(k) Plan & Employer Match Profit sharing Employee Assistance Program Tuition Assistance JOB SUMMARY: Under the supervision of the Executive Assistant, the employee will receive and direct guests, answer incoming calls, and manage incoming and outgoing mail; assist the administration department, along with senior staff and board members, with tasks when needed. **Schedule is Monday - Friday 8 AM - 5 PM, with Lunch from 11 AM - NOON** Responsibilities ESSENTIAL FUNCTIONS: Welcome visitors in person or by telephone and direct calls; Ability to meet and exceed our customers' expectations with strong interpersonal skills Superior attention to detail with the ability to multi-task Maintains a clean and safe work area Maintains front desk filing system Monitor and order office supply inventory and ability to lift items over 25 pounds Monitor and maintain the operation of office machines Assist with board meetings Perform other clerical duties such as filing, copying, collating, faxing, etc. Provide support to administrative and other departments Sorting and distribution of incoming mail and handling of outgoing mail Maintain reception/kitchen/workroom areas/closets/boardroom/meeting rooms and ensure inventory is stocked at all times Responsible for meeting room and teleconference scheduling Assist with preparation of events throughout the year Perform special projects as assigned Work, communicate, and place orders with a variety of vendors Other duties as assigned DOYON LIMITED CORE COMPETENCIES: Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations. Corporate Values- Understand, embraces, and integrate Doyon corporate values into everyday duties and responsibilities. Customer Service – Identifies and responds to current and future client needs by providing excellent and professional service to internal and external clients. Safety and Security – Promotes a safe work environment for co-workers and customers. Upholds confidentiality. Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. JOB-SPECIFIC COMPETENCIES: Administrative Skills- Performs a variety of responsible and confidential office, clerical and professional administrative duties. Attention to Detail- Ensures one's own and others' work and information are complete and accurate. Communication Skills- Listens, writes, and speaks effectively, and positively and professionally relates and interacts with co-workers and others. Dependability- Consistently adheres to operational standards, arrives to work on time, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable, and improves team morale. Independence- Works with minimal supervision. Time Management- Manages time effectively when accomplishing tasks, projects, and goals. Willingness to Learn- Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities. Qualifications REQUIRED QUALIFICATIONS: High School Diploma or equivalent experience Valid Driver's license, ready access to a registered vehicle and must be able to provide proof of state-required insurance on a registered vehicle PREFERRED QUALIFICATIONS: 1-year experience with basic PC proficiency and familiarity with MS Word, Excel, and PowerPoint 1-year experience using a multi-line phone system answering and directing inquiries in an organization with a high volume of calls 1-year experience in operating office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers WORKING ENVIRONMENT: The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities, and abilities. PHYSICAL DEMANDS: The work is generally sedentary, requiring routine walking, standing, bending, and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions]. REASONABLE ACCOMMODATION: It is Doyon’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities. This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.