ESSENTIAL FUNCTIONS:
· Maintains computerized schedules for Team and coordinates meetings.
· Prepares agendas, schedules rooms, prepares drafts, completes minutes and distributes final copies for various meetings as requested.
· Makes necessary arrangements for administrative and daily meetings for Director and Medical Director, attending and taking minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; and may follow-up on actions taken at meetings.
· Maintains outcome information, collates patient and provider satisfaction surveys.
· Schedules meetings with various physicians as requested.
· Receives visitors/clients and notifies appropriate person of their arrival.
· Responsible for processing various billing invoices for corporate credit card and relays information onto the Director for approval.
· Promotes quality and service excellence in all aspects of patient care.
· Maintains and files records/reports as assigned which may also legal and confidential files.
· Prepares typed documents as requested, utilizing Word and/or Excel. Types reports written by Director, physicians and nurses containing medical terminology.
· Coordinates ordering supplies and printing material through Staples and Sigler.
· Receives registrations for various programs and conferences, coordinates necessary materials and completes details such as arrangements for rooms, food and educational material needed. Processes CEU/CME information to appropriate areas.
· Completes travel and related reservation arrangements.
· Shows initiative and flexibility in carrying out day-to-day responsibilities to director and the team. Prioritizes workload.
· Takes and screens telephone calls and provides information on behalf of the director; answers questions about assigned areas and refers calls to the appropriate person(s).
MARGINAL FUNCTIONS:
· Effectively assumes job responsibilities as requested.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
· High school diploma or GED required.
· Two years recent diversified clerical/typing and word processing; Excel and Outlook experience; utilize e-mail and other various functions.
· Receptionist experience preferred.
· Strong detail oriented skills, oral communication skills, organizational ability and ability to prioritize workload.
Our Commitment to Diversity and Inclusion
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.