Reporting to the Office Manager, the Receptionist/Administrative Assistant will assist with greeting visitors, office supplies, vendors, building maintenance and maintaining calendars for conference rooms.

Duties & Responsibilities

• Performs and/or coordinates a variety of advanced administrative duties including accounts payable duties, spreadsheets, filing, Fedex, and other office administrative functions;

• Screens, directs and responds to incoming calls and inquiries;

• Manages incoming and outgoing mail;

• Manages conference and break room facilities;

• Coordinate with vendors to supply vending machine items, coffee

• Coordinate building maintenance;

• Support departments as necessary;

• Other duties as assigned by Management;

Required Skills and Experience:

• High school degree or equivalent required.

• College degree preferred or least 3 years of administrative support experience in a corporate or professional services environment.

• Treat sensitive or confidential information with appropriate discretion.

• Advanced skill level with Microsoft applications including Outlook, Word, Excel, and PowerPoint.

• Exceptional verbal and written communication skills.

• Understanding and exercising confidentiality.

• Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments.

• Applicants must be able to prove U.S. citizenship or legal right to work in the United States.

• Applicants must be able to travel freely and without restrictions inside/outside the United States.

Physical Requirements

• Work in a high stress environment while maintaining a calm composure

• Lift 15+ lbs.

Competency Requirements (Skilled to Advanced Level)

• Strong Organizational skills

• Communicates Effectively

• Aptitude for Learning

• Understanding the importance of Customer Service

• Holds Self and Others Accountable

• Problem Solving and Innovation

• Teamwork and Collaboration

• Values and Respects Others

Education & Skill Requirements

• Excellent opportunity for recent graduate

• Planning and scheduling skills

• Competency in basic computer skills, including Microsoft Office products including Excel