Job Description

 

Interactive Brokers Hong Kong Limited is seeking a Receptionist in our Admiralty office to assist with managing our front of house and performing various administrative and clerical duties. The successful candidate should be able to work independently in a fast-paced environment.

  Responsibilities

 

Partner with another receptionist to provide a full spectrum of secretarial and administrative support, including:

 

Perform general reception duties, including guest greeting, obtaining initial account opening documentation for external clients; Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner; Manage all incoming and outgoing mail, fax and parcel arrangement and deliveries; Update calendars, schedule meetings, and maintain meeting rooms; Order office and pantry supplies and keep stock inventory; Manage the pantry stock, including tissue paper, milk, tea, sugar, drinks etc; Handle the catering ordering for staff; Arrange travel and accommodations for the team; Assist in Corporate documents' execution and filing; Maintain a client focus, ensuring that client service delivery is timely, effective and efficient and that it meets both the client's (internal and external) needs and corporate standards; Other ad-hoc tasks and administrative duties assigned by management   Qualifications, Skills & Attributes

Good team player with a pleasant, flexible, responsible and detail-minded character Presentable, friendly personality and able to work independently A pro-active and 'can-do' attitude toward existing working practices Good command of Cantonese, Mandarin and English Proficiency in Microsoft Office applications and Chinese word processing is a must. Previous office experience would be an advantage. Immediately availability preferred
Company Benefits & Perks Excellent health and welfare benefits, including medical, dental, specialist and in-patient  Daily lunch is ordered in-house with a fully stocked kitchen. Modern offices with multi-monitor setups Competitive package of Annual Leave