Description Position at MacAllister Machinery

Objective

The receptionist is responsible for answering the main switchboard and forwarding calls to the appropriate person as well as paging that person if they are not available at their workstation. Greets customers as they come in.  Receptionist sorts all mail and puts it in the appropriate mail folder for delivery.

ResponsibilitiesSwitchboard: Answer in-coming calls and forward them to correct department or personMail: open and sort all mail; sending it to correct mail folders for deliveryFiling: put invoices in numeric and alphabetical orderMake sure all memos and job postings get sent to the correct person for postingEnter time cards/payroll for the entire branchComplete the Send it Back Report for HEQ and TES shops on MondaysCode all outside and monthly vendors invoicesScan and attach invoices and other documents to service work orders and part documentsEnter daily bin counts when help in the warehouse is requiredMaintain the cash drawerFill in for the administrative assistant when neededOrder and maintain the novelty inventory and accountsHelp with special projectsQualificationsKnowledge, skills and abilities typically acquired through a high school educationAbility to answer phones and learn to operate a switchboardKnowledge using a PC with experience using Microsoft OfficeAbility to run Cat Access and credit card transactionsKnowledge on the cash drawer system Unify ThreeAt least 2 years experience of time keeping experienceMust have a pleasant voice and attitude and answer phones with courtesy

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

 

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)