We are seeking an Administrative Assistant for an exciting new opportunity!  This role starts early in the morning - but that also means you are done early (7am-3pm, Monday-Friday, in the office).  It's a small company with a ton of room for growth. The role is a little bit of everything - reception, admin, office operations, and accounting. If you have a background in financial services, particularly investments, and you want to work for a company that will invest in you - send over your resume today!  This is an incredible team and work environment, and the leadership is exceptional.

Located in downtown Vancouver, our client is in the financial services industry, more specifically - investments.  Our client's leadership style is transparent, honest and straightforward.  You will never be unsure about what you are responsible for or what the expectations are.  You will be treated fairly, and appreciated and recognized for your hard work.  

This is an opportunity to work for a company that will invest in you!  They want someone who wants to grow with them. It's a small company, and "it's not my job" doesn't work here.  Everyone, starting from the top, has the same way of thinking. It doesn't matter what your role is - they work together to get it done, no task is too big or too small. It doesn't matter who you are, as they work together to achieve the collective goal.  This is an opportunity to shape and carve out your own role. If you always wanted to help "develop" your own position, this is the chance to do it.  The role is what you are going to make of it!

Benefits & Perks:
Annual salary ranges up to $60,000 depending on experience.Competitive vacation and benefits after probation.Professional development and lots of room to grow.Responsibilities:Calendar Management.Responsible for managing daily agenda, meetings, phone calls and appointment requests.Able to effectively reduce the administration time for the Managing Director.Manage all internal scheduling requests for calls and meetings.Establish daily work priorities and keep the Managing Director on task, as well as abreast of immediate priorities.Provide support in preparing and formatting presentation materials.Email management - responsible for managing, prioritizing, and responding when appropriate.Document management and filing - ie. financial filings and reports as well as general documents.Reception - manage all incoming inquiries and all guests to the office, as this role is based at the reception desk.Order office supplies and manage office vendors.Invoicing - act as the communication liaison between the external accountant and bookkeeper.Qualifications:3+ years of experience in an Administration, Office Management or an Executive Assistant role.Prior experience managing calendars, meetings and email responses.Completion of Canadian Securities Course or willingness to complete in the first year of employment.Admin experience in a financial institution is a BIG ASSET!Intermediate Microsoft Office skills; Word, Excel, PowerPoint.Proven ability to anticipate needs and meet deadlines.  Must have a strong sense of urgency and effective time management skills.Excellent communication abilities; written and verbal.Strong attention to detail and highly organized.Must be able to pass a criminal and credit background check.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.