Records Management Program Supervisor Augusta , Maine , United States | Management & Supervisory | Full-time | Partially remote Apply by: Feb. 24, 2025 Apply with Linkedin Apply Position: Records Management Program Supervisor Department:Maine State Archives Schedule:Monday - Friday, Full time Job Class: 0393 (Management Analyst II) Salary: $51,688.00 - $72,467.20 annually Closing Date : February 24, 2025 Join Our Team at the Department of the Secretary of State At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens. Are you ready to make a difference? We are looking for dedicated and collaborative individuals who thrive in a dynamic, growth-focused environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team. About the Position: We are seeking motivated candidates for the position of Records Management Program Supervisor in the Maine State Archives. The Maine State Archives is seeking a highly motivated and qualified individual to fill the position of Records Management Program Supervisor. This leadership role is essential for overseeing and managing the State's Records Management Program and staff, ensuring compliance with state laws, and promoting best practices in records retention and preservation. As a member of the Maine State Archives, you will play a key role in shaping the future of the state’s records management program. This position offers the opportunity to make a significant impact on how Maine preserves its history and ensures compliance with state regulations. You will work in a collaborative, dynamic environment with a dedicated team of professionals. This position will report to the Director of Records Management in Maine State Archives. What We’re Looking For: + Innovative Thinking : Proven ability to implement new programs, streamline processes, and bring forward-thinking solutions to complex challenges. + Team Collaboration : A leader who builds strong, collaborative relationships across teams and creates an environment where employees feel valued and empowered to contribute to shared goals. + Communication Skills : Exceptional verbal and written communication skills, with the ability to clearly convey complex information to both internal teams and external stakeholders. + Leadership Excellence : Experience leading teams with a strong track record of driving positive change and developing talent. + Positive Workplace Culture : Commitment to creating a workplace environment where respect, transparency, and mutual support are central to the team’s success. + Adaptability and Resilience : Ability to respond to changing priorities with agility, making decisions that maintain service excellence and operational integrity. Key Competencies We Value: + Emotional Intelligence: A strong ability to connect with others, building trust and fostering collaboration across all levels of the organization. + Problem Solving and Innovation: Comfort with navigating complex problems and leading teams to create practical, innovative solutions. + Conflict Resolution & Feedback: Skilled in guiding teams through challenges and offering constructive, actionable feedback. + Time Management: Expertise in balancing multiple projects and responsibilities effectively while maintaining high standards. + Continous Improvement : A mindset focused on continuous learning, both for yourself and your team, to drive positive changes across the Bureau. Key Responsibilities: + Lead and supervise the Records Management division, managing a team of four staff members. + Work closely with state agencies to inventory records, create retention schedules, and design file plans to ensure proper management and storage. + Develop and maintain records retention schedules for state agencies in compliance with legal and regulatory requirements. + Provide professional training, workshops, and informational resources to Records Officers, state employees, and other stakeholders. + Answer inquiries from state and local government employees regarding records management practices. + Conduct research and provide expertise on specific records topics, helping agencies and local governments with retention schedule information. + Promote a culture of effective and compliant records management throughout state agencies. + Identify opportunities for improvement in other agencies with regards to records management. Preferences will be given to candidates who have: + Proven experience in records management, including developing retention schedules, creating file plans, and implementing records management policies across various mediums. + Strong leadership and supervisory skills, with the ability to manage a team and collaborate with various state agencies. + Exceptional communication skills, including experience delivering training sessions and public speaking. + In-depth knowledge of records management principles, legal requirements, and best practices. + Ability to work independently and as part of a management team. Minimum Qualifications: Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices. Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire. Why Join Our Team? No matter where you work across Maine state government, you’ll be part of a workforce that embodies our state motto—"Dirigo" or "I lead"—providing essential services to Mainers every day. We believe in supporting our workforce's health and well-being with a valuable total compensation package, including: + Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. + Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State. + Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value). + Retirement Plan: The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Contact information: Questions about this position should be directed to Matthew Dudley at Matthew.S.Dudley@Maine.Gov Application Instructions: Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such. If you require a paper application, please download and print one HERE (https://www.maine.gov/bhr/state-jobs/application-process) or contact our office at 207-441-4512 . Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Secretary of State Office of Human Resources, 29 State House Station, Augusta, ME 04330 or faxed to 207-624-9313 . Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job, and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in different ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation, or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step and want to feel good about what you do, we’d love to hear from you. Please note that reasonable accommodations are provided to qualified individuals with disabilities upon request. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.