Collective is on a mission to redefine the way businesses-of-one work. Collective’s technology and team of trusted advisors enables our members to achieve financial independence by taking care of everything from business incorporation to accounting, bookkeeping, tax services and access to a thriving community, all in one integrated platform. We believe in empowering self-employed people to enjoy the same tax savings that big companies get.
Featured in Forbes, Business Insider, Yahoo, Bloomberg, Financial Times, Techcrunch and more. We’re backed by General Catalyst, Sound Ventures (Ashton Kutcher and Guy Oseary), QED Investors, Google’s Gradient Ventures, Expa and prominent investors who have financed and built iconic companies like YouTube, Substack, Twitch, Box, Hims, Instacart, Lyft, and more.
About the role:
We are looking for an experienced Recruiting Coordinator to join our Talent Acquisition team in a hybrid work environment. This role is essential for ensuring smooth and efficient recruitment processes, with a strong focus on scheduling, calendaring, and ATS systems management. The ideal candidate will have extensive experience with Greenhouse ATS and Gem Scheduler software, and will be responsible for managing complex interview schedules, maintaining clear communication with candidates, and supporting recruiters throughout the hiring process.
⚒️Responsibilities:
Interview Scheduling: Coordinate and manage complex interview schedules across multiple time zones, ensuring alignment with both candidate and interviewer availability. Calendar Management: Maintain up-to-date and accurate calendars for recruiters and hiring managers, proactively identifying and resolving any scheduling conflicts. Candidate Experience: Greet candidates virtually and in person for onsite interviews, ensuring a positive and professional experience. Provide support and guidance to candidates, helping them feel comfortable and prepared for their interviews. Candidate Communication: Serve as the primary point of contact for candidates throughout the interview process, providing timely updates, confirmations, and detailed instructions. ATS Management (Greenhouse): Oversee the Applicant Tracking System (Greenhouse) to ensure all candidate data, interview lineups, and status updates are accurately recorded and easily accessible. Scheduling Systems Management: Utilize a scheduling software to automate and streamline the scheduling of interviews, ensuring a seamless experience for both candidates and internal teams. Process Improvement: Continuously evaluate scheduling and calendaring processes, identifying opportunities for efficiency and proposing improvements. Documentation & Compliance: Ensure all recruitment documentation is organized and compliant with company policies and relevant employment laws.