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Will work with Supervisor to share the team tasks and reporting and the capital central team while performing task of your own assigned countries.Support the region to alleviate the administrative workload of project managers and speed up the accounting process surrounding capital spending (capital and capital related expense). In this capacity, there are 7 major activities for which the position is accountable:Capital Spending – ensure that projects are correctly authorised before spending takes placeProcurement – provide support to project teams with procurement related activitiesAsset Management – ensure timely transactions for creation, disposal and modification of assetsWBS elements maintenance – ensure precise WBS element structure is available for project manager to break down the spending in project components, capital and expenseCompliance - monitor project spending and close-out against KPI measures to eliminate Out Of Compliance incidentsAccess control Maintenance

Capital Spending

Ensure that details of authorised Capital Funding requests (spending amounts, funding source, Use and Occupancy date, amongst others) are recorded in the capital forecast tool with the correct authorised value and SAP

Monitor monthly spending recorded in the financial system  versus authorised values

Track approved changes to site budget values and ensure that the financial system is updated accordingly

Ensure that dates and Project Status entries are aligned between the system and the capital forecast tool.

Projects are maintained in the project management database

WBS Element maintenance

Ensure WBS element structure is created on time for project manager’s needs and with the correct authorised value Ensure WBS elements are sufficiently detailed to provide simple breakdown and tracking opportunity for expense spending Ensure projects are closed within 60 days of project completion, in collaboration with project managers

Procurement

Act as a central procurement resource, creating Purchase Requisitions and entering Goods Receipts

Run the GR/IR Difference report prior to closing a WBS line and resolve any quantity discrepancies.

Follow up outstanding invoices preventing project closure

Asset Management

Prepare asset creation documentation to close projects

Ensure that all spending is capitalized within 60 days of the asset received

Work with local resources to get this objective attained, when it cannot be completed centrally

Out Of Compliance

Analyse monthly Out Of Compliance reports, identify relevant projects and issue requests for action to relevant teams

Compile the responses for the region and share results

Follow up on action steps to ensure that items are completed.

Access control support

Handle requests from the region for access change

Ensure no access conflicts are permitted

Ensure only relevant roles are assigned

Handle request for delegation of authority

Location:

Remote –Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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