Make your mark. Our internal firm services team focuses on the firm’s critical business needs. From marketing to internal accounting and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations.  At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

Plante Moran enjoys a “Workplace for Your Day” model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.  

Your role. 

Your work will include, but not be limited to: 

         Office

·         Maintains office space plan(s) and free addressing space plans, making changes as necessary.

·         Works with Office Manager, Office Managing Partner, and/or Real Estate & Facilities Senior Manager to resolve issues and execute the office space plan(s).

·         Obtains quotes from contractors as needed on minor repair or remodeling projects. Sends quote and/or contract to Real Estate & Facilities Senior Manager for review and approval.

·         Oversee the coordination of office space allocation and furniture layout in collaboration with team

·         Support the Real Estate & Facilities Senior Manager to ensure expansion/relocation/remodel projects meet the needs of the firm.

·         Work to minimize impact of expansion/relocation/remodel projects on staff.

      Maintenance

·         Oversee and plan annual facility spending for office services, building and grounds maintenance, and improvement projects.

·         Provide Real Estate & Facilities Senior Manager with annual facilities budget for inclusion in firm annual plan.

·         Plan, organize, schedule and direct the maintenance and repair of building and grounds.  Use facilities ticket management system, ServiceNow to manage daily tickets and annual PMs.

·         Work with contractors on all electrical, plumbing, HVAC and exterior issues for buildings. Track all issues and ensure they are rectified in a timely manner.

·         Work with the vendors to maintain, diagnose & correct problems.

·         Conduct facility rounds to determine areas for improvement; handling day to day calls from staff and vendors. (Water leaks, electrical problems, assist in moving items, issues with e-Cert, any other problems that arise, etc.)

·         Obtains quotes from contractors and sends quote and/or contract to Real Estate & Facilities Senior Manager for review and approval.

·         Gathers facility/construction requirements from necessary parties in coordination with Real Estate & Facilities Senior Manager and uses objective judgment to fine-tune requirements.

·         Manages, inspects, and monitors construction and installation progress of all ongoing projects in current office locations.

·         Triages building maintenance issues with building management company and maintains a positive working relationship with property management staff in leased offices.

      Security

·         Maintains and updates as needed the office’s Emergency Response Manual.

·         Part of the Emergency Response Team. Schedules an annual fire drill. Set up and coordinate Community Emergency Response Team training for staff plus provide an annual refresher course.

·         Implement, facilitate and communicate a security plan- locally or firmwide; receive/investigate major emergency calls and if requested, lead disaster recovery planning; assess risk and monitor plans/equipment; On- call 24/7 for emergencies.

·         Work with any tenants present in sublease space within the office(s). (Passcard access, fire & safety requirements for the space, permit.)

·         Assist Office Managers on security and facility related issues firm-wide.

     Supplies/Equipment

·         Coordinate and approve supply ordering for office and kitchen supplies using firm approved vendor and contracts.

·         Assist other departments on special projects (Ex. Technology-Server room expansion, generator & electrical needs).

·         Maintain furniture inventory including disposal, placement, transfer, storing, etc including tagging of new fixed assets. Communicates asset tag numbers of transferred or disposed assets to Real Estate & Facilities team member.

·         Assist as needed in set up of conference rooms including supporting troubleshooting video conferencing equipment; Work with staff on scheduling the rooms and clean up after.

·         Lead the facilities team to ensure supplies are stocked, conference rooms and common areas are kept tidy, and all requests resolved timely.

·         Manage the shipping and receiving function including USPS and FedEx.

    Other

·         Act as go –to person for facility priority decisions.

·         Responsible for the selection, interviewing, hiring and supervision of all facility administrative staff in the office, including PPA, Compass and year end wrap up preparation.

·         Participate in training as necessary to support facility skill set growth.

·         May assist in other projects as requested.

The qualifications.

·         HS Diploma or GED equivalent required.

·         Associates degree is preferred.

·         CFM certification is preferred.

·      4+ years of office management, facilities operation, or related experience.

·         Must be able to lift at least 30 lbs– specific job duties may require additional lifting to move, transport, position and install equipment.

·         Ability to travel locally, work overtime and weekends is required.

·         Ability to travel overnight or internationally may be required.

Our difference.

On the surface, we’re one of the nation’s largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you’ll see what makes us different: we’re a relatively jerk-free firm (hey, nobody ‘s perfect) with a world-class culture, consistent recognition as one of Fortune Magazine’s “100 Best Companies to Work For,” and an endless array of opportunities.  At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So, what are you waiting for? Apply now.

This is an exempt position, so you may have to work hours that exceed the standard 40-hour work week.

 

Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person’s ultimate potential begins with first acknowledging their inherent dignity. When we can recognize — and celebrate — our many human differences, we’re able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

 

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of candidates that are bilingual in Japanese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.   

 

The specific statements above are not intended to be all-inclusive.

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