The Regional PMO Coordinator works as part of the Project Management Office, working with JLL Regional Programme Managers, providing support in terms of project communication, governance and assurance, reporting throughout the project lifecycle.

Roles and Responsibilities:

Communication / Reporting:

Assist in facilitating communication with project stakeholders, including project sponsors, clients, and team members.Prepare regular / ad hoc reporting as directed by PMO Lead.Prepare meeting record / minutes (as directed).Assist with project benchmarking.Collect, analyze, and interpret project data and performance metrics.Prepare regular project reports, status updates, and dashboards for senior management and stakeholders.Manage on-account trackers for project approvals, PO's & Contracts, lessons learnt,Identify trends, risks, and areas for improvement based on project data analysis.Support the development and implementation of data-driven project management strategies.

Technology

Arrange access and provide training / onboarding to new Project Managers in how to use JLL technology such as the JLL Project Management Information System and any relevant Client technology systemsUndertake refresher or other ad hoc training as requiredExtract data and prepare standard reporting (using reporting functionality within JLL’s Project Management Information System)Ongoing administration of technology systems (access, troubleshooting, refresher / manage training in new features, monitor project closeout)Use Client technology systems to capture data / undertake key deliverables and ensure Client and JLL systems are aligned

Data Quality

Monitor / report on technology usage / adoptionMonitor and Report on data quality in PDS / Client SystemsLiaise with PDS delivery teams to identify and monitor the correction of data quality errors

Governance and Assurance:

Undertake technical onboarding of PDS delivery teams in Client specific process, eg: invoice submission and approval, key project deliverables / templates, approval stage gates etc)Review project specific deliverables (documentation etc) prepared by Project Management teams and monitor compliance with Client process, templates etcMonitor project compliance with established processes and policies through account specific health check (documents saved in correct locations etc, Mandatory Deliverables available, data quality achieved etc)Manage centralised document control activities (PMO Centre of Excellence up to date including centralised templates, Guidance notes, lessons learnt etc)Monitor / report on technology usage / adoption and data quality. Liaise with delivery teams to rectify any data quality errors.Review and assist in tracking projects against Account / Project KPI's.Ensure consistent implementation of technology stack in project delivery.

Finance & Procurement:

Dependent on the candidates individual experience, they may be required to contribute to on-account finance activities as directed.  For example:

Setting up vendors in JLL and Client procurement systemsSupport cashflow forecasting activities (consolidate information, review and report on variances to PMO Lead, input data into Client systems)Creation of Purchase OrdersReview of PO’s against contractsReview of invoices against PO / Contract and check for correctness / completenessEnsure collation of documentation to support invoicingRaise tickets for payment delays

Requirements:

Core technical skills

Proficiency with using collaboration tools such as project management information systems, Microsoft teams, and cloud-based document management systems to achieve effective communication and coordination across different locations.Strong skills in organising and managing documents, including version control, document naming conventions, file sharing, and archiving to ensure efficient document workflows and retrieval.Experience in data entry and data analysis using spreadsheet software like Microsoft Excel to assist in data collation, tracking, and reporting activities.

Soft Skills:

Clear and effective verbal and written communication skills.Demonstrate proactivity in delivering the role.Strong time management and ability to multitask - prioritizing tasks, manage deadlines for reporting, and handle multiple assignments concurrently.Detail orientated to accurately handle data, maintain document consistency, and ensuring overall accuracy of administrative tasks.Adaptability and Flexibility to changes in work priorities.Strong problem-solving skills to identify and resolve challenges / roadblocksAbility to work well as part of a virtual team, collaborating with individuals from varied backgrounds and locations, to facilitate effective cross-cultural communication across Asia

Location:

Remote –Makati, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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