This role will provide a full-range of administrative support to members of the Pfizer Regulatory Affairs Division.

The responsibilities for this role include:

Archive department documentation and keep archive updated (hard copy and electronic)

Update & check global and local systems periodically to reflect correct local information and respond to questions from local and global counterparts

Take necessary actions for products which do not have a product responsible colleague

Ensure audit readiness for all systems, sharepoints, hardcopy archive at all times

Keep organization charts and job descriptions updated

Organize courier service as needed

Follow up dates of power of attorney documents and e-signatures and update as needed

Organize and finalize payments for the MoH fees and vendors

Initiate and follow-up payments for third party services, equipments, etc.

Create reports from global and local systems

Prepare and edit reports, excel sheets and presentations using Microsoft Office software; organize and maintain electronic and hard copy files

Expedite flow of work items, and initiate follow-up when necessary

Follow up external announcements (e.g. Agency website Official Gazette,. ..) and make internal announcements as needed.

Take role in specific steps of labeling process (quality checks, sharing approved versions with external stakeholders e.g. RxMedia), keep local company website updated

Proactively maintain Outlook calendars, anticipate conflicts, and use diplomacy to resolve problems in advance; assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics

Coordinate travel arrangements and support the planning of team meetings; prepare itineraries

Coordinate donation processes such as gathering the related documents, following the PO orders, delivering the donation items to the districts and coordinating the donation budget

Arrange for visitor passes and access

Announcing new birth, death and marriage information to all colleagues

Onboarding of new collegues

Prepare expense reports, track reimbursements

Ensure proper invoice routing and tracking

Set-up and maintain project and general correspondence files

Provide project management assistance when necessary

Uses appropriate discretion in the management of information

Serve as back-up support for other colleagues if needed

Bachelor's Degree

Excellent communication skills in English and Turkish

Detail oriented

Strong organizational skills with a proven ability to prioritize and work independently

Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative

Proficiency in MS Word, Excel, PowerPoint, and Outlook

Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner

Ability to work independently as well as part of a team

#LI-PFE

Purpose  

Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives. 

School of Leaders

We, as Pfizer Turkey, make a difference with our visionary and pioneering approaches ranging from our concept of raising leaders through rotations, providing international career opportunities to creating a flexible, enjoyable work environment. There are no limits to what we can accomplish to touch lives here! 

Flexibility

We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation! 

Equal Employment Opportunity

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.