This position will report to the Engineering and Compliance Manager. The Administrative Representative is to provide excellent customer service and administrative support to the plant and Plant Manager directly. This position requires working within a team as well as working independently.

 

Key expectations include:

 

Manage/maintain calendars and email, and keep management updated Manage/maintain confidential files and information Prepare site-specific information Organize & schedule meetings, conference calls & related logistics (i.e. equipment for presentations, agenda, handouts, reservations, refreshments, etc.) Order supplies Answer phones and assist callers to meet their needs Prepare timesheets/enter time into Oracle Support duties of other admin on site with  Support plant personnel with expense statements (IExpense) Additional miscellaneous administrative support duties Create desktop requisitions, create purchase requests.

 

JOB REQUIREMENTS
Education Requirements:

 

High school diploma or GED preferred.

 

Experience Requirements:

 

Minimum of three [3] years previous work experience in a Secretary/Administrative Assistant role performing the responsibilities listed in the job summary role is required. Experience with Microsoft Word, Outlook, Excel, Teams and Power Point are required. Previous experience with HR Information System Database, electronic time entering and invoice processing is preferred. Experience with account number distribution for assigning and tracking costs is preferred.

Knowledge, Skills & Abilities: Ability to interact professionally with customers, management, peer administrative reps and business unit personnel across the company Must be skilled in delivering work products with a high degree of accuracy and timeliness Demonstrate the ability to organize, prioritize and perform multiple activities simultaneously Possess the ability to determine priorities and meet required deadlines with minimal supervision Demonstrate proficiency in both verbal and written communications Demonstrate proficient computer skills in MS Word, Excel, Outlook, and PowerPoint. Ability to audit the timekeeping function (e.g. Time Entry/Verification, Excess Straight Time, Non-Productive Time, Substitution hours, etc.).

 

Behavioral Attributes:

 

Exhibit Behaviors Consistent with “Our Core Values”
"Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.". Demonstrate the ability to work as a team player and assist in other areas in absences or as needed Demonstrate the ability to maintain confidentiality. Demonstrate initiative in getting work accomplished with minimal direction. Must perform daily with a safety-focused attitude and commitment to zero accidents or injuries