Research Admin Assistant Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534261&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534261 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Grant or Research Administration, Veteran's Preference Eligible Department: 11060000 - RE-SPONSORED PROGRAMS Classification Title: Research Admin Assistant Job Description: Grants Electronic Systems Support: • Builds and maintains a high level of knowledge of the University of Florida Integrated Research Support Tool (UFIRST). • Ensures accurate data is entered into UFIRST such as proposal funding status and award data. • Assists with award administration intake activities including but not limited to imaging award documents and other correspondence in UFIRST. • Initiates UFIRST Award and/or UFIRST Agreement SmartForms and delivers to Responsible Unit Contact for completion. • Builds and maintains a high level of knowledge with sponsor electronic research administration systems, such as NSF FASTLANE, NIH Commons, Proposal Central. • Establishes and maintains institutional profiles and personal accounts with external sponsors such as NIH in eRA Commons, NSF in Fastlane, and NASA in NSPIRES. Grants General Support • Communicates information about DSP’s standard services to faculty, staff, and sponsors. • Tracks Responsible Conduct in Research Training (RCR) requirements for all appropriate individuals and ensures requirements are met. • Serves as liaison between faculty, staff, and sponsors to advise and/or assist with interpretation of proposal guidelines, UF Procedures and Regulations, and other State/Federal Regulations. • Triages internal and external correspondence to meet proposal and award deadlines and to maintain efficient award and agreement processing. • Maintains accurate and complete files and records for each award or agreement; ensures awards are consistent and meet standards that are designed to adhere to University policies and procedures. • Acts as point of contact for submission of post-proposal/award materials requested by sponsors. • Maintains a high level of professional knowledge through self-study, research and participation in professional development. • Maintains positive and productive business relationships within the University and with its Sponsors. Office Support: • Serves as a public contact and resource for DSP by answering or redirecting inquiries by e-mail, mail, telephone, and in person. • Maintains office supply inventory, compiles information for purchases of supplies, assists with equipment maintenance and interacts with vendors. • Arranges and coordinates office events. • Conducts special administrative projects, as assigned. • Assist DSP with other duties and special projects as assigned. Expected Salary: Salary commensurate with experience and expertise Minimum Requirements: High school diploma or equivalent and four years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience. Preferred Qualifications: Special Instructions to Applicants: + In order to be considered all applicants must submit a cover letter, resume, and list of professional references. + A criminal background check is required. + Application must be submitted by 11:55 p.m. (ET) of the posting end date. + This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information. Health Assessment Required:No Advertised: 17 Dec 2024 Eastern Standard Time Applications close: 08 Jan 2025 Eastern Standard Time