With oversight and direction from the Program Director, the Program Coordinator is responsible for the administrative, operational and daily management of the accredited/non- accredited residency/fellowship training program. The Program Coordinator reports directly to the Medical Education Director with additional reporting duties and responsibilities to the Chief Academic Officer/Designated Institutional Official. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.

The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations. 

Responsible for assisting the Program Director in the overall and day-to-day operations of the Program

Provides necessary support to Program Director, residents and staff

Updates Program Director, residents and staff on departmental policies and procedures

Ensures accurate time keeping documentation

Manages schedule changes and ensures all are appropriately reflected in the electronic Residency Management software system

Coordinates with the GME office and/or Human Resources regarding all VISA applications and the ECFMG process

Assists and coordinates with the GME office any special functions (e.g. resident graduation, resident receptions, awards, etc.

Coordinates completion of the Program Information Form (PIF) for the ACGME site review and Basic Standard Workbooks for the AOA site review

Maintains current knowledge of state licensure requirements and ensures Health Insurance Portability and Accountability Act compliance

Responsible for the organization of the recruitment, interview and match process

Coordinates the interview process, ranking process, and post-match activities (including but not limited to: post-match survey process, block scheduling request packet creation and distribution)

Responsible for understanding Program Accreditation and assists in ensuring the Residency fulfills all appropriate requirements.

Understands and is able to analyze the Accreditation Council for Graduate Medical Education (ACGME) and American Osteopathic Association (AOA) requirements for institutional, core, and program requirements.

Responsible for ensuring completion of all appropriate resident documentation

Coordinates completion of all resident and faculty evaluations and coordinates feedback to Program Director and/or GME office and involved faculty regarding rotation evaluations

Maintains statistics for the Joint Commission and the Association of American Medical Colleges surveys and ACGME/AOA director of residency programs

Responsible for coordinating the Residency/Fellowship orientation programs

 

Requirements:

High School Diploma or equivalent required

Associate or bachelor’s degree in a health-related and/or business field preferred

Minimum of 1-2 years of Graduate Medical Education administration experience (i.e. Residency Coordinator), and/or business-related experience, 3-5 years of Graduate Medical Education administration experience (i.e. Residency Coordinator), preferably in an internal medicine and/or sub specialty setting preferred