Royalty Operations and Accounting Administrator

Job Function: 
The Royalty Operations and Accounting Assistant is responsible for analyzing royalty data and supporting the preparation of royalty reconciliations while ensuring the integrity of royalty calculations and statements. This role entails conducting thorough reviews and accurate interpretations of royalties, advance payments, and product structures to ensure compliant and precise disbursements aligned with contractual obligations. Additionally, the assistant manages meticulous document archiving and inputs royalty and subsidiary rights contract information into the royalty system with precision.
The role also involves presenting complex royalty data through clear and visually engaging materials, leveraging tools like Excel and Microsoft PowerPoint to enhance storytelling and support decision-making. The assistant should possess strong skills in content design, presentation strategy, and the creation of impactful visuals to ensure effective communication with stakeholders. Collaboration with internal teams, including Portfolio and Legal, is vital to resolving inquiries and facilitating the seamless execution of royalty operations.

Job Responsibilities and Accountabilities: 
General Profile: 
Role suited for individuals with limited or some years of experience, expanding skills within the Rights and Royalties domain. 
Responsible for seamless oversight of agreements and royalty data, contributing to the overall success of the Team. 
Engages in collaborative efforts to drive accurate royalty payouts through effective communication and teamwork. 
Ability to translate complex ideas into visually engaging and impactful content tailored for diverse audiences.

Expertise: 
Develops knowledge of royalty data analysis, reconciliation, and contract terms. 
Learns standard processes and procedures related to royalty operations. 
Strong understanding of graphic design fundamentals, including layout, typography, color theory, and brand consistency, applied to business documentation and presentations.

Accountability: 
Identifies and resolves routine problems related to royalty data and documentation; selects appropriate solutions from established options.
Decisions primarily affect own work. 

Leadership: 
Manages workload under direct supervision, ensuring high-quality contributions to team performance. 
Adapts behavior and approach to suit different tasks and challenges. 
Archiving documents to the document library following a thorough review of agreements. 
Implement data retention policies in accordance with regulatory requirements and client agreements.  

Influence: 
Communicates relevant information clearly and professionally. 
Develops positive relationships with team members to foster collaboration. 

Skills, Knowledge, Behaviors: 
Strong attention to detail in royalty data analysis and reconciliation. 
Proficient in data maintenance; familiarity with Intellectual Property Management systems is a plus. 
Ability to manage workload efficiently and meet deadlines. 
Proficient in creating professional PowerPoint presentations, custom templates, newsletters, and business decks, ensuring visually appealing and brand-aligned designs for effective communication.
Ensures data integrity and compliance through proper handling and archiving of legal and contractual documents. 
Excellent communication and organizational skills for effective collaboration within the team.