Job Summary

The position will provide support to the Safety Department group: Safety, Infection Prevention, Employee Health.  Including performance of a variety of secretarial duties, minor administrative duties and projects assigned by the Safety Director.  Will provide data management support to the Safety department group.

Responsibilities

•Perform secretarial duties in a timely, tactful, and accurate manner as assigned by the Administrative staff 

• Demonstrate expertise in a variety of computer software in the carrying out of daily tasks, including word processing, spreadsheets, database, statistical and specialized epidemiologic software 

• Perform minor administrative duties for the administrative staff

• Create and maintain departmental databases and systems. Ensure accuracy and completion of gathering and entry of data elements 

• Coordinate and maintain effective office procedures and efficient work flow 

• Assist in the review and updating of data elements and convert to programmable form for elecenteronic data processing 

• Arrange business itineraries and coordinate travel arrangements for the administrative staff 

• Assist Information Systems staff with evaluation and resolution of hardware and software problems • Maintain departmental web-sites • Coordinate data acquisition and management with other departments as needed 

• Responsible for the elecenteronic transmission of epidemiologic data to external entities 

• Prepare reports as required for safety and epidemiologic studies as well as special reports as needed for intra- and inter- organizational purposes 

• Conduct literature searches and secure appropriate resource materials

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact) The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients. Competency Statement Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist. Common Duties and Responsibilities (Essential duties common to all positions) 1. Maintain and document all applicable required education. 2. Demonstrate positive customer service and co-worker relations. 3. Comply with the company's attendance policy. 4. Participate in the continuous, quality improvement activities of the department and institution. 5. Perform work in a cost effective manner. 6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations. 7. Perform work in alignment with the overall mission and strategic plan of the organization. 8. Follow organizational and departmental policies and procedures, as applicable. 9. Perform related duties as assigned.

Education 

• Bachelor's Degree

Experience: None required 

Substitution: May Substitute Associate Degree and 2 years experience or 7 years comparable experience for the bachelor's degree

Credentials 

• No Certification, Competency or License Required

Work Schedule: Days

Status:  Full Time Regular 1.0

Location: Memorial-Parking Garage

Location of Job: US:WV:Charleston

Talent Acquisition Specialist: Tamara B. Young tammy.young@vandaliahealth.org