Job Description

Are you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.

JOB TITLE:                Sales Administration Assistant

DEPARTMENT:          NOA (Sales Administration)

WORKING RELATIONSHIPS:

REPORTS TO:                          Sr Sales Administration Manager-Europe

INTERFACES WITH:                    Sales Administrator at Playa, Marbella and Mallorca,

                                                Service of Process, Cork Owner Services.

OVERALL RESPONSIBILITIES - SUMMARY:

SPECIFIC DUTIES

Scanning Law Court Notifications and send them to MVW Service of Process.Complete the excel tracking with all the information about the case.Create a folder and store all the documentation related to the case.Save a copy in One DriveUpload all the documentation in to NetDocumentLiaise when necessary, with Service of Process, Cork Owner Services, and Outside Counselor.NOA Documents Request Mail Box

DESCRIPTION OF GENERAL ADMIN DUTIES

Check the documentation in the trays for the Sales Executives are always updated and filled.Photocopying SIF’s for all resorts and blank copies of the Term Sheets.Shredding the documents with PII information.Enroll new clients in to the Bonvoy Rewards ProgramAnswering the phones and take accurate messagesAny other admin related task as requested by ManagerTo prepare the mail out (stickers)

CLOSINGS

Printing reports from Universe weekly in order to keep track of all closed contracts.Send Ownership Certificates to clients.Clean the files and remove the PII information.File the folders in the Sales Admin filing cabinets or porta cabin.

SCANNING

Cleaning, scanning and organizing files for storage

REQUIREMENTS:

Must be fluent in English and SpanishAdvanced skills in the use of Microsoft SoftwareAbility to work under pressure and manage multiple tasksMust be able to adapt to a flexible working days and hoursGood analytical and communications skillsBe able to identify and have comprehension of PII informationBe able to use the scanner machine

I confirm I have read, understand and agree to the above Job Description, which outlines the responsibilities of my job.

Signed:  .............................................................................................................

Print Name:  ……...............................................................................................

Date:  ................................................................................................................

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.