1. Sales Support

Assist in receiving and processing display and classified advertising bookings and client ad placements (Ad Taking). Support in responding to client inquiries via phone, email, or in person (Sales Calls). Support in providing daily assistance to the sales team in preparing materials, organizing meetings, gathering data, and client follow-ups. Schedule and coordinate photography needs for display and classified advertising clients (Request for Photographer).

2. Contract Coordination

Track, organize, and file display and classified advertising contracts. Coordinate with clients and legal/admin teams for processing and signing of contracts. Assist in preparation and tracking of RFAs (Request for Adjustment), coordinating with billing and sales teams.

3. Sales Documentation and Data Management

Maintain and update sales and client databases. Organize and maintain physical and digital records (contracts, proposals, correspondence). Prepare internal forms, sales reports, and data summaries. Support in backing up and updating essential display and classified advertising documents. Monitor and track ad placements, prepare comparative reports.

4. Internal Collaboration

Coordinate with production, editorial, accounting, and marketing departments to ensure smooth campaign execution. Communicate display and classified ads-related updates or requirements across departments. Work with accounting and billing for RFA processing.

5. Administrative Support and Other Tasks

Assist with office supply requests and basic housekeeping tasks. Encode solicitation letters and organize deliveries by project or account. Perform clerical tasks such as scheduling, document preparation, and office coordination. Support other duties and special projects assigned by display and classified ads supervisors.