Job Description

Seeking a full-time Scheduling Clerk to support our Surgery department at Northwest Tucson Surgery Center, located on 6320 N La Cholla Blvd., Suite 100, Tucson AZ 85741.

 

Day Shift: 7am-330pm, Monday-Friday - no weekends, no nights, no Holidays!

 

We know it's not just about finding a job. It's about finding a place where you are respected, valued, and where your work is purposeful and fulfilling. A place where your talent is recognized, professional development is encouraged and career advancement is possible.

 

Job Summary 

The Scheduling Clerk is responsible for coordinating and managing patient appointments to ensure efficient scheduling and a seamless patient experience. This role involves working closely with healthcare providers, patients, and administrative teams to schedule consultations, treatments, procedures, and follow-ups in a timely and accurate manner. The Scheduling Clerk also maintains accurate scheduling records, resolves conflicts, and provides clerical support to the facility's administrative functions. 
 

What We Offer:

Competitive Pay

Medical, Dental, Vision, and Life Insurance

Generous Paid Time Off (PTO)

Extended Illness Bank (EIB)

Matching 401(k)

Opportunities for Career Advancement

Rewards & Recognition Programs

Exclusive Discounts and Perks*

Essential Functions

Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions.Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.Manages scheduling conflicts, ensuring that appointments do not overlap and that resources (e.g., rooms, equipment, and staff) are properly allocated.Provides general administrative support, including answering calls, filing documents, processing appointment-related paperwork, and faxing information as needed.Assists with patient check-in and registration, ensuring patients are properly checked in for scheduled appointments and providing any necessary instructions.Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.Generates and maintains scheduling reports, tracking cancellations, reschedules, and appointment trends for departmental reporting and process improvements.Performs other duties as assigned.Complies with all policies and standards.

Qualifications

Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred0-2 years of experience in medical scheduling, administrative support, or customer service preferred0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred

Knowledge, Skills and Abilities

Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.Proficiency in EHR systems, scheduling software, and office applications.Excellent customer service and communication skills, with the ability to interact professionally with patients, families, and healthcare teams.Strong organizational and problem-solving skills, ensuring accuracy and efficiency in scheduling operations.Ability to handle high call volumes and manage multiple tasks efficiently in a fast-paced healthcare environment.Knowledge of HIPAA regulations and patient privacy standards.