Title: Scheduling Coordinator

Location: San Antonio, TX

Position Type: Full time (30-40+ hours/week), Hourly

Education Level: High School Diploma or equivalent

Job Category: Health Care

Our Company Promise: We are committed to providing our Employees a stable work environment with equal opportunity for learning and personal growth. Vighter’s Mission is to provide efficient, fast, high quality healthcare staffing to our clients.  Our Culture’s 5 key elements are crucial to the effectiveness of our employees in accomplishing our mission. These elements are:

Dependability Integrity Personability Transparency Responsiveness

Summary:

Vighter is recruiting to hire multiple Scheduling Coordinators to ensure optimal staffing levels and coverage across various shifts and locations. The Scheduling Coordinator will be responsible for organizing and managing employee schedules, utilizing technology to facilitate communication and collaboration with remote staff. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience working with remote teams.

Education, Licensure/Certification & Experience:

High School Diploma or equivalent. Associate’s degree preferred. Minimum of 2 years of experience in healthcare staffing, scheduling or related field. Experience working with remote teams is preferred. Strong understanding of healthcare operations and staffing requirements in a clinical setting. Proficiency in scheduling software such as Kronos, Schedule Anywhere, or similar platforms. Excellent organizational and time management skills; ability to prioritize tasks & meet deadlines. Strong communication and interpersonal skills, with the ability to interact effectively with staff, managers, and Leadership. Ability to work independently and collaboratively in a fast-paced, work environment. Knowledge of labor laws, regulations, and compliance requirements related to healthcare staffing and scheduling.

Knowledge, Skills, & Abilities:

Must have exceptional customer service skills. Employees shall be technically proficient in the skills necessary to fulfill the job requirements, including ability to speak, understand, read and write English fluently. Coordinate and manage employee schedules for various shifts and locations within the region, including austere sites. Work closely with managers and supervisors to assess staffing needs and ensure appropriate coverage for all shifts and locations. Utilize scheduling software or systems to create, maintain, and distribute employee schedules,

ensuring accuracy and compliance with organizational policies and regulatory requirements.

Communicate with staff regarding schedules, shift assignments and changes or updates to their work hours and/or locations, utilizing phone, email, or teleconferencing tools. Monitor and track employee attendance, time off requests, and availability, addressing any scheduling conflicts or issues in a timely manner. Provide support to managers and supervisors in addressing staffing shortages, emergency staffing needs, and other scheduling-related issues. Conduct regular audits and reviews of scheduling data and records to ensure accuracy, completeness, and compliance with organizational standards. Stay informed about changes in staffing needs, patient volumes, and operational priorities, adjusting schedules and staffing levels accordingly. Maintain confidentiality and handle sensitive information with discretion, adhering to HIPAA regulations and other privacy standards. An unshakeable adherence to quality and continuous process improvement. Other duties as assigned.

Duty Hours / On-call Requirements:

The corporate office is open 8 a.m.-5 p.m.; however, during times of rapid mobilization, hours may be extended to include days, nights, weekends and holidays.

Travel:

This is not a travel position so candidates can be expected to work at alternate worksites within 50 miles of their permanent residence.

Duty Hours / On-call Requirements

The corporate office is open 8 a.m.-5 p.m.; however, during times of rapid mobilization, hours may be extended to include days, nights, weekends and holidays. The are opportunities across a multitude of locations and shifts. We try our best to accommodate your schedule, so please inform Vighter of your desired schedule and/or geographic limitations in advance.

Travel:

As required to satisfy the contractual obligations. Generally, travel is limited to commute from residence to the worksite. Commute is non-compensatory

Pay & Benefits:

Competitive hourly rate Comprehensive benefits package that includes Health & Welfare Allowance for SCA employees to offset the cost of Medical, Dental, Vision, and selected voluntary insurance premiums. Employee Basic Life, and AD&D Insurance Paid time off and paid holidays

Qualifications:

Must be able to walk, stand, bend, and/or sit for more than 8 hours per day. Must be able to perform BLS/CPR if necessary and assist patients into/out of a wheelchair. Must be able to perform duties in a stressful and often austere environment without physical limitations. Must be able to use an elevator or walk up and down stairs. Must be able to lift up to 50 pounds and carry up to 10 feet. Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows/knees and reach above and below shoulders. Must be able to read and interpret handwritten and typewritten print. Must be able to communicate by voice and detect sound by ear. Must be willing to work day, night, weekdays, weekends, holidays, and overtime if necessary. Must be able to perform duties in an indoor and/or outdoor environment. Must be able to pass a criminal background investigation. Candidate must not have been convicted of, pled guilty to, pled nolo contender to, or received probation prior to judgement for any crime other than a minor traffic violation, the record of which has not been expunged. Must undergo Urine Drug Screening (UDS).

Vighter LLC is an equal opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. This position is contingent upon contract award.

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