ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for a Scheduling Coordinator at the Long Beach Convention & Entertainment Center. The Scheduling Coordinator is responsible for coordinating all activities of Food & Beverage including scheduling of employees. Hourly Rate: $25-$28 POSITION DUTIES + Meet with Operations Department to determine scheduling needs for upcoming events. Enforces scheduling timelines. + Monitor event calendar for upcoming events to ensure proper staffing and uniform levels. + Maintain proper scheduling policies, avoiding scheduling conflicts and violations. + Develops, implements and maintains scheduling system. + Maintains and monitors current E-Time system. + Maintains posting of Catering orders (BEO’S) + Follows all SMG and Union Contract language as it relates to Scheduling. + Monitors progressive Discipline, Absentee Logs Maintain department with the following: + Review Event Forecast Schedule with Managers, to determine staffing requirements for Catering + Prepare Schedules and Packets based on Managers requirements (Catering and C.O.D’s). + Prepare packets for catering + Compare event forecast to Managers requirements + Schedule employees as needed for COD and Catering based on seniority and Union procedures. + Complete packets for employee pick based on Union Guidelines + Complete, monitor and maintain employee recap + Confirm all employee schedules, and verify catering employees pick + Order extras from Union dispatch as per contract + Prepare check-in sheet and timesheets + Post timesheets on clipboards and board + Distribute copies of check-in sheets Job Description + Employee check-in and check-out + Check-in scheduled employees by location according to check-in sheet + Check Union dispatch employees for dispatch slips + Direct employees to location (In-uniform), new employees need to be taken to the location and advised of SMG rules and regulations + Inform managers of no-shows, absences, etc. making adjustments accordingly + Monitor accuracy of completed timesheets + Batch and submit completed timesheets to Payroll for processing. + Maintain Administrative procedures + Accountable for filing of documentation of Union correspondence + Filing of Catering packets and updates of same + Posting and maintaining upcoming events board + Verify tip distributions have been completed by F&B Managers, and supplying information as needed + Maintaining copies of completed and coded timesheets + Verifying and researching employee payroll complaints + Submit employee time off requests to Human Resources + Work with Union Local 11 on the adherence to contract and SMG Rules and Regulations. + Enforcement of SMG rules and Regulations including issuance and transmittal of proper documentation. + Assist F&B Managers with accident reporting and disciplinary actions. + Assist Staff Services Manager with seniority lists, Union issues and additional duties as required. + Monitor locations for employee performances and adherences to SMG Rules and Regulations + On hand during events to ensure proper staffing and indoctrination + Assist Operations Manager with floor plans and table assignments as needed + Other related duties as required QUALIFICATIONS * Ability to maintain confidentiality of sensitive employee documents * Must have high level of problem solving ability * Ability to manage, train and develop staff * Detail oriented with good verbal and written organizational skills. * Ability to interface with other departments. * Ability to carry out assignments with minimum supervision. * Must be able to work all shifts and weekends. * Knowledge of Windows, Word, Excel The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events. This position requires stooping and lifting. Must be able to lift 25 lbs to the waist. Apply at- Applicants that need reasonable accommodations to complete the application process may contact (562)499-7579.ASM Global is an Equal Opportunity employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.