Work Area (FBA Only) Multi-Site No Travel Requirement Travel between multiple sites may be required Shift Start Time/End Time 0830-1630 Days Off Weekend/Stats Vacancy Type Temp FT Salary Range (Hourly Rate) $28.80 - $30.53 Paid FTE 1.0 Worked BI-WEEKLY HOURS 75 Planned Start Date Feb. 14 2025 Approximate End Date (For Temporary Assignments ONLY) May. 31 2025 Pending Return of Incumbent Yes CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check) No Job Description
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Reporting to the Team Leader, the Program Assistant provides administrative and clerical support to a range of Programs within Environmental Public Health, Community Care Facility Licensing & Tobacco Vapour Prevention and Control. Performs a variety of clerical and administrative duties, such as managing and maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, permits, licenses, procedure manuals, public orders, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Participates with criminal record check applications, collection of fees and supporting other offices as required.
Gathers and compiles information as required, such as confidential client and facility information and statistics. Gathers, researches, organizes, and summarizes information for reports.
QUALIFICATIONS:Education, Training And ExperienceGrade 12 graduation
Office Administration Certificate including courses in word processing, spreadsheet and database software
Three (3) years recent related administrative or secretarial experience in a similar environment
Or an equivalent combination of education and experience
Valid BC Drivers License
Ability to pass a criminal record check
Skills And AbilitiesAbility to type 60 wpm Demonstrated skills in MS Office, including Word, Excel, Outlook Ability to use Word Processing, spreadsheets, database applications, and web applications Ability to prepare, maintain and control a variety of office records, documents, confidential correspondence files and related data with a high degree of accuracy and proficiency Ability to communicate effectively, both verbally and in writing Ability to apply knowledge of office practices and proceduresAbility to operate related equipment Ability to plan, organize and prioritize Business writing skills Knowledge of general office procedures Ability to analyze and resolve problems Physical ability to carry out the duties of the position Link to Full Job Description https://jd.viha.ca/JD5768.pdf Additional information for applicants Additional Clauses Requisition CA Community Subsector Affiliation/Union BCGEU