Secretary 1 Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4790211) Apply  Secretary 1 Salary $35,256.00 - $51,334.40 Annually Location Mason City - 50401 - Cerro Gordo County, IA Job Type Full-time Job Number 25-01625 Agency 400 Health & Human Services - Family Well Being & Protection - Northern Service Area Opening Date 01/13/2025 Closing Date 1/23/2025 11:59 PM Central LinkedIn Tag #LI-POST Point of Contact Erin Casella, erin.casella@hhs.iowa.gov + Description + Benefits + Questions Job Description This position is the lead clerical and performs administrative secretarial duties in the assigned county office(s) as needed: ADMINISTRATIVE: In conjunction with supervisor and/or PBM coordinate office operations. Issue official receipts and provide notary services. File administrative materials, correspondence, and reports. Process travel expense claims as needed for all assigned counties employees. Other administrative duties: Checking county email and processing local courier mail. Order and maintain supply and forms inventory; May assist with the LAE budgeting process by completing the quarterly LAE expenditure report process; Complete and process invoices to assure timely payment of office expenses, monitor the budget monthly to assure adherence to line item and overall monetary parameters. Coordinate the Random Moment Sampling process. Edit and process Requests for Information as assigned. LINE STAFF SUPPORT: As assigned: Provide back up to the reception areas; schedule appointments; provide reception coverage; answer telephones and respond to questions/route callers in a professional and courteous manner on a daily rotation schedule which may include other counties. Maintain active and closed IM and Service files to assure these duties are completed in a correct and timely manner. Type and process letters and other documents. Copy, collate and distribute documents for workers. Attend all staff meetings and job related training. Other duties as assigned. Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Minimum Qualification Requirements Experience equal to one year of full-time clerical or closely related work; OR post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis; OR completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience; OR certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience; OR employees withcurrentcontinuous experience in the state executive branch that includes permanent status as a Typist–Advanced. For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class\_and\_pay/JobClassDescriptions/Secretary1-00025-90025.pdf) Additional Qualification Requirements Typing Requirement:Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.) (https://das.iowa.gov/human-resources/state-employment/typing-test-information) Why Choose the State of Iowa? At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice. Our Robust Benefits Package Includes: Competitive Compensation: Enjoy a competitive salary that reflects directly on your skills and expertise. Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits. Health and Wellness: Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost. Retirement Planning: We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) . Paid Time Off: Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters. Professional Development: Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement. Employee Assistance Program (EAP): We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program. Diversity and Inclusion: Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation. Join Us - Elevate Your Career: Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority! 01 Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa. + Yes - I understand and agree. + No 02 PLEASE READ CAREFULLY Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq? + No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq + Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq 03 How many months of full-time clerical work experience AND undergraduate course work do you have? 30 semester hours would equal 12 months' experience, 15 semester hours would equal 6 months' experience. + No undergraduate course work/full-time clerical work experience to less than six months of the specified education and work experience + Six months to less than one year of the combined specified education and full-time work experience + One year or more of the required education and full time work experience 04 If you are a CURRENT employee for the State of Iowa (executive branch): Do you have current continuous experience in the state executive branch that includes permanent status (i.e., six months or more) as a Typist–Advanced? + Yes + No + I am not a current State of Iowa employee. 05 Do you have a combination of one year of post high school education or full-time work clerical or closely related experience? 30 semester hours equals one year of experience. + Yes - I have the one year of post high school education and/or work experience + No - I do not have the one year of post high school education and/or work experience 06 Are you a current permanent State of Iowa employee (Executive Branch) with current continuous experience in the state executive branch that includes experience equal to eighteen months of work as Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3? + Yes - I am a current State of Iowa employee and have experience of eighteen months in one of the classifications listed + Not applicable - I am not a current State of Iowa employee + I am a current State of Iowa employee but do not have the required time in the classifications identified 07 Do you have one year of full-time work experience in clerical or a closely related work area? + Yes + No Required Question Agency State of Iowa Website hhs.iowa.gov Apply Please verify your email addressVerify Email