Secretary 2 (Part-Time) Office/On-Site Recruitment # 250107-7539CL-001 Location New Haven, CT Date Opened 1/14/2025 12:00:00 AM Salary $26.46 - $34.61/hour (*New State employees start at minimum) Job Type Open to the Public Close Date 1/22/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity! The State of Connecticu t (https://portal.ct.gov/) , Department of Mental Health and Addiction Services ( DMHAS (https://portal.ct.gov/DMHAS/About-DMHAS/Agency/About-DMHAS) ) is currently seeking a qualified and experienced individual for the position of Secretary 2 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=7539CL&R1=&R3=) to join our team . Position Highlights: + FACILITY: C onnecticut Mental Health Center ( CMHC (https://portal.ct.gov/DMHAS/CMHC/Agency-Files/CMHC-Home-Page) ) + TEAM: Assertive Community Treatment (ACT) + LOCATION: New Haven , CT + SCHEDULE: Part -time (34 hours), 1st Shift, Monday/Tuesday/Thursday 8:30am - 4:00pm and Wednesday/Friday 8:30am - 3:30pm + POSITION NUMBER: 106730 What We Can Offer You: + Visit our new State Employee Benefits Overview page! + Professional growth and development opportunitie s. + A healthy work/life balance to all employees. + Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers. *Benefit offerings will vary with part-time positions. Discover The Opportunity To: + Engage in a rewarding career; + Showcase your talents in a meaningful role; + Provide support to a division that is passionate about the work we do; + Work together in a collaborative team environment. The Role: Job duties include, but are not limited to: + Typing and filing; + Correspondence and report writing; + Interpersonal/informational services; + Office management. About Us: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-s ufficiency in those we serve. CMHC is an urban community mental health center with an exceptional 50-year tradition of serving individuals with serious mental illness. Founded in 1966, the CMCH cares for more than 5,000 people a year in a variety of services. CMHC treats individuals suffering from severe and persistent psychosis, depression, anxiety, addictions (including alcoholism, cocaine, and gambling) and those with co-existing mental health and addiction problems. ACT services are most effective for individuals with serious behavioral health issues who have significant functional impairments, continuing high service needs, who often struggle connecting with and navigating a complex treatment system and have difficulty transferring learning across environments. Please note: A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut’s Policy for a Drug Free Workplace (https://portal.ct.gov/das/-/media/das/statewide-hr/a---z-listing-task-pdfs/drug-free-workplace-policy--february-2016.pdf) . Start with us. Stay with us. Grow with us. Selection Plan FOR ASSISTANCE IN APPLYING: Please read (https://www.jobapscloud.com/ct/sup/ApplicantTips2021Nov.pdf) or watch (https://www.youtube.com/watch?v=Y8sOb10qYXQ) our Applicant Tips on How to Apply! To Apply: + In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. + You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system. + In order to comply with Public Act 21-69 (https://www.cga.ct.gov/2021/act/Pa/pdf/2021PA-00069-R00SB-00056-PA.PDF) , the State of Connecticut is no longer asking for resumes during the initial application process. + All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov. + This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. + The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. Important Next Step Information for After You Apply: + Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. + This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. + Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. + Read through this helpful link to prepare for your interview . + C andidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics (https://portal.ct.gov/ethics) . + For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Connect With Us: + Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. + Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Julie Barker via email at Julie.Barker@ct.gov . PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: + TYPING: + Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; + Proofreads for content; + Edits using knowledge of grammar, punctuation and spelling. + FILING: + Designs office filing systems; + Organizes and maintains files (including confidential files); + Maintains, updates and reviews reference materials and manuals. + CORRESPONDENCE: + Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. + REPORT WRITING: + Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. + INTERPERSONAL: + Greets and directs visitors; + Answers phones and screens incoming calls; + Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); + Coordinates with others both within and outside of the organization on a variety of non-routine matters. + PROCESSING: + Screens letters, memos, reports and other materials to determine action required; + May make recommendations to the supervisor. + SECRETARY: + Arranges and coordinates meetings (including space and equipment); + Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); + Writes minutes of meetings, lectures, conferences, etc. from rough draft; + Takes notes and/or meeting minutes; + Prepares expense accounts; + Makes travel arrangements. + OFFICE MANAGEMENT: + Maintains an inventory of supplies and equipment; + Orders supplies when necessary; + Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); + Maintains time and attendance records; + Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); + Designs and initiates new forms and procedures to facilitate workflow; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Considerable knowledge of + office systems and procedures; + proper grammar, punctuation and spelling; + Knowledge of + business communications; + department's/unit's policies and procedures; + business math; + Skills; + interpersonal skills; + oral and written communication skills; + Ability to + schedule and prioritize office workflow; + operate office equipment which includes computers, tablets, and other electronic equipment; + operate office suite software; + take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS + Experience working with clients with severe and persistent mental health and substance use disorders. + Experience with collaborating with outside agencies. + Experience in developing file systems to support a team. + Experience with excel spreadsheets, including using formulas, pivot tables, and creating charts. + Experience engaging and interacting effectively with individuals at all levels of an organization. + Experience providing clear, accurate and detailed verbal and written communication. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online