Summary The incumbent provides assistance to Division Head who directs one or more Branch Sections within MWR. Performs a variety of responsible secretarial and administrative duties requiring a substantial level of judgment, experience and discretion. Performs independently with daily responsibilities. Responsibilities DUTIES AND RESPONSIBILITIES - Screens calls and visitors, personally handles many requests for information and refers others as appropriate. - Types correspondence, reports and other materials - Maintains various files, regulations, manuals and directives. May take and transcribe dictation. - Reads all incoming correspondence, determining proper action. Reviews outgoing correspondences and reports ensuring proper format. - Keeps the Division Head's calendar and schedules appointments and meetings according to his/her workload and current issues of importance - Handles matters and situation of a confidential and sensitive nature. - May direct the activities of other employees engaged in a variety of clerical and typing duties, assign and review their work. - Perform other related duties as assigned. Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possess the following: One year of experience in responsible clerical support work. Work requires a high level of commitment to the policies and program goals of the division. Must possess demonstrated office work knowledge and experience in order to accomplish responsible clerical duties. Must have knowledge of grammar, spelling, punctuation, and ability to type, operate a CRT (computer terminal) or Personal Computer to adapt to various software applications, Ability to communicate effectively, both orally and in writing. Education When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of your high school transcripts, college transcript, or a list of courses, which includes grades earned, completion dates, and quarter, and/or semester hours earned as part of your application package. Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States. Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency, which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service. All substitutions of education for experience will be made in accordance with OPM approved qualification standards. To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required. All transcripts MUST show student's name and the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study. *If your degree has not been awarded/conferred, you must provide a copy of your HS Diploma or equivalent along with transcript(s). Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education are acceptable to meet positive education requirements or to substitute education for experience. For additional information, please go to the Office of Personnel Management (OPM) and the U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html Additional Information Direct Deposit of Pay is required. Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only. All candidates must reside within the commuting area.