Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\_eRecruiting\_ApplyforaJob.pdf) . The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department. CORE JOB FUNCTIONS + Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary. + Greets staff and visitors, and announces arrival to appropriate staff. + Performs administrative tasks such as filing, typing, and copying documents. + Schedules appointments and ensures the office calendar up-to-date. + Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements. + Provides general information about department operations. + Compiles information in order to assist department leadership in managing the budget and inventory. + Orders supplies for the department as needed. + Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Education: High school diploma or equivalent Certification and Licensing: Not Applicable Experience: Minimum 1 year of relevant experience Knowledge, Skills and Attitudes: + Ability to accurately prepare and maintain records, files, reports and correspondence + Ability to communicate effectively in both oral and written form + Ability to recognize, analyze and solve a variety of problems + Ability to process and handle confidential information with discretion + Proficiency in computer software (i.e. Microsoft Office) The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information. Job Status: Full time Employee Type: Temporary Pay Grade: A3