CGI Federal is seeking a secretary III to support the Community Relation Services (CRS) division in Chicago, IL. The ideal candidate will maintain a close and highly responsive relationship with the supervisor and staff and provide administrative support for the day-to-day activities. Work fairly independently, receiving a minimum of detailed supervision and guidance. Perform varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.
This position is located in Chicago, IL.
Your future duties and responsibilities:
• Prepare training request forms
• Prepare travel authorization and vouchers for staff who travels up to 25% of the time using an automated travel system.
• Support the offices in the area of routine incoming mail and/or records
• Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.
• Reads publications, regulations, and directives and takes action or refers those that are important to the supervisor and staff.
• Prepares special or one time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
• Research supply needs, generate spreadsheets and forms with supply details for ordering purposes.
• Conferences, reports, inquiries, etc. Shifts clerical staff to accommodate workload needs.
• Other duties assigned that are administrative in nature.
Required qualifications to be successful in this role:
• STRONG proofreading and organizational skills.
• Knowledge and understanding of administrative support functions.
• Required to be proficient in office products, such as internet/intranet, Word, Excel and PowerPoint for secretarial/word processor/spreadsheet/data base/power point requirements. Must be able to save, retrieve, edit, and present text, spreadsheets and/or charts. Prepares in final format, correspondence, statistical and managerial reports.
• Must be proficient in grammar, spelling and punctuation and is also required to produce printed materials accurately.
• Education – high school or equivalent.
• General Experience – 2 years of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.
• Specific Experience – 1 year experience that provides the particular knowledge, skills, and abilities to perform successfully the duties of the position to coordinate a wide-variety of clerical duties.
In addition, candidates must be able to meet the necessary security requirements in order to obtain a DOJ issued clearance.
Hourly Rate: $25.52/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals “members” to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal’s benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits
Due to the nature of this government contract, US Citizenship is required.
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Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.
Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team—one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.