Summary Who may apply: Current or Former Permanent Federal Employees, 30% or More Disabled Veterans, Veterans Recruitment Appointment, Veterans Employment Opportunities Act (VEOA), Schedule A, Eligible Military Spouse Preference (MSP) applicants, eligible PPP applicants, Peace Corps and Vista applicants, Eligible Interagency Career Transition Assistance Plan applicants (ICTAP) and other Special Appointment Authorities applicants. Responsibilities Provides services as an office assistant performing administrative and clerical duties in support of the work of the Director of a DFAS Organization. Prepare a wide variety of correspondence, reports, and other documents from handwritten drafts using office automation equipment, ensuring correct grammar, spelling, capitalization, punctuation, and format. Keep supervisor’s calendar and schedule appointments and meetings based on personal knowledge of workload and current issues without prior approval. Receive visitors and phone calls, determine nature of request, and refer only those contacts needing staff attention. Route calls and visitors based upon knowledge of programs and operations. Read and process incoming correspondence and material, identifying which items need to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations, or handled personally. Requirements Conditions of Employment Qualifications Specialized Experience: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required. Specialized Experience Defined As: Managing and scheduling appointments for a Senior Leader or department head; using office automation software and ability to research, interpret and apply clerical and administrative regulations; performing review of correspondence to ensure compliance with regulations, grammar, format and special policies for correspondence are followed; advising secretaries and action officers in subordinate units on such matters as the application of procedures, correspondence and reporting requirements; maintaining Senior Leader appointment calendars, scheduling conferences/meetings, maintaining files, and making travel arrangements; greeting and interacting with high-level visitors to the Senior Leader; working with subordinate secretaries to schedule events or meetings with the Senior Leader. A minimum typing proficiency of 40 WPM is required. Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience. Time In Grade: To be considered for the GS-08, applicants must have served 52 weeks as a GS-07 or higher in the Federal service. Education GS-08 Substitution of Education for Experience: Eighteen months of graduate level education may be substituted to meet the specialized experience required when it is directly related to the work of the position being filled. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements. If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html). Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement. Additional Information Moving expenses will not be paid. The Tax Cuts and Jobs Act of 2017 makes certain reimbursements/payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here. We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition. Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment. A one year probationary or trial period may be required. We may use this announcement to fill additional vacancies within 120 days of the closing date. This position is non-exempt from the Fair Labor Standards Act. Travel requirement is seldom. This position is not covered by a bargaining unit. Priority Placement Program (PPP) Military Spouse Preference (MSP) eligible candidates will receive priority consideration at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level. PPP Application Based Preference Eligibles (Military Reserve and National Guard technicians, Military Reserve and National Guard technicians receiving disability retirement, and Retained Grade employees) will receive priority consideration at the full performance level only. Retired Civil Service Employee: Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance. (See DoD Instruction 1400.25, Volume 300, here) The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date. If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed/undisclosed background issues, the employment offer may be withdrawn. Individuals selected are required to obtain/maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment. Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements. Criminal History Inquiries- For some positions, criminal history inquiries may not take place before you receive a conditional job offer. Please see Fair Chance to Compete for Jobs Act of 2019 (dfas.mil) for more information on The Fair Chance to Compete Act, exceptions, and DFAS contact information. All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-0454 for assistance. Pay for first time hires to the Federal Government will typically be set at step 1 salary range for their respective grade level.