**40402BR** **Extended Job Title:** Section Coordinator **Org Level 1:** Texas Tech Unv Hlth Sci Ctr El Paso **Position Description:** Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students. **Requisition ID:** 40402BR **Travel Required:** Up to 25% **Major/Essential Functions:** + Monitor student absence and ensure timely notifications are sent. + Provide primary administrative support for the Associate Dean and Director by scheduling meetings, organizing office documents, managing filing systems, and handling incoming communications and requests. + Act as the designated shopper for the Office of Student Affairs, ensuring all purchases adhere to institutional policies and procedures. Responsibilities include ordering and tracking supplies and equipment to fulfill departmental needs. + Oversee and maintain inventory of promotional supplies for the office. + Oversight of dental student organizations. + Coordinate data and information collection processes, including distributing data collection forms, sending email requests, monitoring submissions, and organizing and tracking received files. + Assist the Associate Dean and Director with special projects as needed. + Prepares and processes all travel for the department. + Assists with website maintenance (uploading information/reports, monitoring website accuracy, some content editing) + Process budget revisions for the office. + Submit IT tickets and work orders for the department. + Assist in planning and coordinating events such as New Student Orientation, welcome events, town hall meetings, and major ceremonies, including the White Coat Ceremony, Awards Banquet, and Commencement. + Maintains and updates files on all dental students and ensures the accuracy of academic records in collaboration with the Office of Admissions. + Adhere to all TTUHSCEP policies, procedures and processes. + Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution. + Performs other duties as assigned by the Director. **Grant Funded?:** No **Minimum Hire Rate:** Compensation is commensurate upon the qualifications of the individual selected **Pay Basis:** Hourly **Work Location:** El Paso **Preferred Qualifications:** + Event planning experience + Strong organizational, communication, and interpersonal skills. + Ability to work effectively with student populations. + Experience working in a service/customer-oriented environment. + Experience coordinating meetings/events. + Excellent written and oral communication skills. + Proficiency in use of MS Office products (MS Outlook, Word, PowerPoint, Excel, etc.) **Campus:** HSC - El Paso **Department:** Woody L. Hunt SDM Admin ELP **Required Attachments:** Resume / CV, Transcript **Job Type:** Full Time **Pay Statement:** Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. **Job Group:** Office and Admn Wkrs All Other **Shift:** Day **EEO Statement:** As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. **Required Qualifications:** + Bachelors degree plus two (2) years related experience; + Combination of education and/or related experience to equal six (6) years. **Does this position work in a research laboratory?:** No **Jeanne Clery Act:** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .