Senior, Program Coordinator - Emory College of Arts and Sciences Job Number 142933 Job Type Regular Full-Time Division Emory College Department ECAS: Psychology Job Category Project and Program Management Campus Location (For Posting) : Location US-GA-Atlanta Location : Name Emory Campus-Clifton Corridor Remote Work Classification Primarily On Campus Health and Safety Information Not Applicable Discover Your Career at Emory University

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Description

KEY RESPONSIBILITIES:

Designs, implements, and coordinates operational facets of a specific program. Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes. Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies. Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars. May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program. May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals. Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches. Maintains complete and accurate program records. May serve on or chair various University committees. May supervise program staff, interns, and/or volunteers. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.

ADDITIONAL JOB DETAILS: 

This full-time (40 hours per week) position reports to the Clinic Director and is the main administrative point of contact for the Emory Psychological Center, a small training clinic in which clinical PhD students provide psychotherapy and cognitive testing to the Atlanta community.The preferred candidate will have a bachelor’s level degree, with excellent organizational and time-management skills, and at least five years of program or office management experience. In addition, the successful candidate will be a “people person,” with excellent verbal and written communication skills, who is able to communicate and work with a variety of constituents, including faculty, clinic clients, and graduate students. Finally, the successful candidate will be comfortable with a variety of software platforms, program measurement metrics, an independent worker, enjoy handling a variety of tasks, and proactively seek to improve the operations of the Center. Duties include: Clinical Coordination – conduct client intake interviews and work with clinic director to make case assignments to student clinicians. Greet clients and families, answer incoming calls, take and forward messages, maintain client schedule, process and reconcile online client payments, administer online check-in survey, manage, clean, and stock waiting room with refreshments and magazines, maintain office supplies and equipment as needed, manage student employees. Create new client files and process all new client paperwork. There is a large volume of email correspondence which must be maintained in a timely manner.Training Program Administration – work with Clinic Director to manage and track student clinician training and progress, monitor supplies of and order clinic testing materials, liaise with Graduate Program coordinator to be sure paperwork for each student clinician is current and filed, help coordinate continuing education workshops, update and maintain Center Manual of policies and procedures.Program Evaluation and Finance – maintain all necessary forms and files for the Center, make sure all constituents are HIPPA trained and compliant, liaise with College and University entities as needed, maintain and reconcile the Center’s accounts on a monthly basis, collect and prepare reimbursement paperwork for Director and students, track, reconcile, and process client fees collected for the clinic.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 

Additional Details Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred. Connect With Us! Not ready to apply? Connect with us for general consideration!