Job Posting Title:

Senior Academic HR Coordinator

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Hiring Department:

Faculty Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

At UT Austin, we say “What starts here changes the world.”  As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first-class academic and research programs. 

 
UT Austin provides outstanding employee benefits and total rewards packages that include: 

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card 

Primary work location:

Academic Personnel Services (APS) is currently operating in a hybrid remote-work setup. Candidates must be capable of starting work remotely and must have reliable high-speed internet; a university-owned computer will be provided. This position requires a minimum of three days in the office, although the selected candidate will begin with two days in the office (Monday and Wednesday). All APS employees must be able to return to campus at the discretion of leadership.

Purpose

The Office of the Executive Vice President and Provost (EVPP) seeks a Senior Academic HR Coordinator to join the Academic Personnel Services (APS) team.  The mission of the EVPP APS team is to manage key academic processes and provide consultative support on matters requiring professional judgment and knowledge of policies, laws, and procedures as they pertain to faculty and academic staff.

Responsibilities

Respond to inquiries and requests related to academic matters such as, but not limited to, faculty hiring, leaves, and separations, within ServiceNow’s ticketing platform.Review faculty job postings to ensure they comply with university and state policy.Audit and review faculty Prior Approval Request (PAR) documents to ensure compliance with all rules, regulations, standards, and business procedures. Consult with hiring units on PARs and associated faculty recruitment and hiring activities.Review and approve business processes in Workday to ensure compliance with Regents Rules, university policy, and EVPP business procedures. Consult with campus stakeholders as necessary.Other related functions as assigned.

Required QualificationsBachelor’s degree and three years of increasingly responsible experience working with human resource functions in a university environment.Excellent written and verbal communication skills.Demonstrated ability to work collaboratively and effectively on a team and with individuals at all levels and backgrounds.Demonstrated ability to work in a fast-paced environment and under stress to meet all deadlines and assignments.Demonstrated ability to deal with unexpected challenges quickly, calmly and efficiently and to adapt to shifting priorities.Ability to manage sensitive and confidential information, applying sound judgment, tact, and discretion at all times.Proficient with Microsoft Office Suite, including Word, Excel, Outlook, and Teams

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsBachelor’s degree and five or more years of experience working with academic human resource functions within The University of Texas System.Experience working with faculty and administrative and professional positions and policies administered by a university.Working knowledge of the fundamental position management, organizational structure, and process flow within the Workday platform.Experience working with Workday, DEFINE, and ServiceNow.

Salary Range

$62,000 + depending on qualifications

Working ConditionsMay work around standard office conditions.Repetitive use of a keyboard at a workstation.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.Able to work remotely in a private and safe space.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.