Job Posting Title:

Senior Academic Program Coordinator

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Hiring Department:

Department of Medical Education

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Medical Education at the Dell Medical School is looking for a Senior Academic Program Coordinator.

Purpose

This position will provide management and administrative support for the evaluation, assessment, and faculty development activities for the medical education program. 

Responsibilities

Provide management and administrative support for the evaluation and assessment team: 

Track students’ compliance with evaluation requirements.

Manage curriculum evaluation calendar.

Coordinate course/clerkship curriculum review process.

Build and manage evaluation forms and setups in evaluation management system.

Coordinate and maintain communication with curriculum coordinators related to evaluation and assessment needs. 

Coordinate the planning and implementation of the monthly medical education journal club, works in progress meeting, and research office hours.

Maintain a list of Med Ed faculty research presentations and publications. 

Coordinate with other evaluation and assessment team members on projects as needed.

Provide management and administrative support for faculty development activities: 

Advertise faculty development events.

Obtain CME credit for faculty development activities.

Distribute evaluation results to faculty development speakers and leaders.

Identify resources and tools needed for online faculty development sessions.

Provide administrative support for faculty development sessions and programs: Fellowship in Medical Education, Extraordinary Teaching and Learning in the Clinical Setting Series, DMS. Professional Development Speakers Bureau, Medical Education Grand Rounds, Women’s Leadership Conversations, Certificate in in Clinical Teaching, and other programs that emerge.

Maintain an updated presence on the DMS Faculty Resources and Faculty Development web pages.

Lead the administrative team in planning and implementing annual Educational Innovation, Research & Awards Symposium.

Manage communications related to Academy of Distinguished Educators operations among members, with DMS faculty, and with the UT Academy of Distinguished Teachers.

Oversee Academy budget, finance management, fundraising, publicity, and award dissemination.

Manage and update the Academy web page and newsletter.

Additional responsibilities: 

Manage the Evaluation, Assessment and Faculty Development team procard and monthly reconciliations.

Provide administrative support for the student Peer Tutoring Program as needed.

Assist with exam proctoring as needed.

Other related duties as assigned.

Required Qualifications

Bachelor's degree in a related field and at least five years of progressive experience in program administration or coordination are required. Experience in project management. Proficiency in MS Office applications, Smartsheet, and Excel. Experience with program development and evaluation. Demonstrated proficiency working collaboratively with multiple stakeholders and constituents. Demonstrated ability to communicate accurately and effectively to proactively influence the actions of others. Ability to initiate, organize, and prioritize workload. Ability to work independently with minimal supervision. Ability to work effectively with teams. Ability to deal discreetly with confidential information. Ability to positively adapt to changing circumstances and environments. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Previous experience communicating with members of a professional faculty and students. 

Salary Range

$56,000+ depending on qualifications

Working Conditions

Repetitive use of a keyboard at a workstation.

Occasional overtime and evening work to meet deadlines.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.