The University of Maryland Baltimore’s School of Dentistry is seeking a Senior Academic Services Specialist for the Department of Dental Public Health. The Senior Academic Services Specialist is responsible for the full administrative coordination of the Department. This position is responsible for leading administrative activities, coordinating, organizing, and maintaining the operational and administrative functions of the department and or programs. This position is also responsible for serving as a resource for students, faculty, and staff by developing and coordinating activities, programs, and extracurricular activities.
Benefits (Exempt Regular):
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
Primary Duties:
Develop program plans in accordance with specifications and funding limitations. Oversee or assist with daily operations and coordinate activities of programs. Facilitate priorities and synchronize the assignment of faculty, facility, and students.
Oversee or assist with daily operations and coordinate activities of programs associated with the National Museum of Dentistry. Facilitate priorities and synchronize activities of faculty, volunteers, students, and visitors.
Develop, facilitate, compile, and write program or coursework communications and promotional literature for distribution such as newsletters, brochures, or flyers.
Reconcile departmental budgets and oversee payment of all departmental expenses including payment of program related expenses including consultants, contracts, grant award subcontracts, grant award contracts, student and non-student workers or interns, guest speakers and departmental office supplies, etc.
Input purchase requisitions and sub award requisitions. Responsible for using procurement card to make purchases for the Department and the National Museum of Dentistry.
Prepare periodic reports, financial statements and records on department program activities, progress, status, or other special reports for management or outside agencies.
Organize or assist with clinical or externship site assignments. Arrange or assist with clinical or externship supervision at clinical sites by assignment of faculty or preceptors.
Confer with and advise staff, students, and others to provide technical advice, problem solving assistance, answers to questions, and provide policy interpretation. Refer issues to appropriate department person when unable to respond.
Serve as a liaison between students, faculty and department staff regarding payroll, benefits, reimbursements, and other administrative matters.
Coordinate and assist with school and campus to facilitate department related travel to include application for approvals and associated travel arrangements as needed.
Evaluate program effectiveness to recommend improved methods.
Implement activities of academic program and assist with assignment of faculty, facility, and students. Ensure students are progressing through courses appropriately and successfully. Direct students to resources that will aid in their success.
Responsible for the coordinating, organizing, and maintaining operational and administrative functions of department's academic programs including but not limited to curriculum evaluations and accreditation.
Responsible for assisting with or coordinating research programs, application development and application submission to include coordinating budgets with the finance office, applications, and coordination with the campus Office of Research and Perform other duties as assigned.
Education: Bachelor's degree
Experience: Five (5) years of administration of a program, preferably in higher education or healthcare setting.
Supervisory Experience: N/A
Certification/Licensure: N/A
Other: May consider a combination of directly related experience and education.
Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.
Knowledge, Skills, Abilities:
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
Hiring Range: $71,000 - $79,000, Commensurate with education and experience
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.
Education: Bachelor's degree
Experience: Five (5) years of administration of a program, preferably in higher education or healthcare setting.
Supervisory Experience: N/A
Certification/Licensure: N/A
Other: May consider a combination of directly related experience and education.
Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.
Knowledge, Skills, Abilities:
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
Hiring Range: $71,000 - $79,000, Commensurate with education and experience
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.