Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

renewables and energy servicesengineering and designconstruction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

 

The Opportunity with McKinstry

We are adding a Senior Accounts Payable Coordinator to our Finance and Accounting division in Seattle, WA.  As a Senior Accounts Payable Coordinator, some responsibilities you will have include:

Administrative

Maintain accurate contract information as it relates to vendor billings in the ERP system.Respond to day-to-day concerns and resolve existing or anticipated problems.Champion resolution and communication between vendor and PM’s for payment resolution and/or complex job reconciliation’s and substantiation.

Communication

Communicate with project management personnel, accounting, contractors, and subcontractors.Work with supervisory personnel to establish/implement necessary procedures.

Support

Assist department staff with projects.Develop relationships with internal/external customers to build trust and become aware of potential future projects, contracts, and issues.Create specialized reconciliation reporting as needed.

PCard Administration

Fulfill all requirements as PCard Program Administrator; tasks including but not limited to: ordering/cancelation of cards, monitoring credit limits, cardholder communications, card holder audits, etc.Identify opportunities to grow Pcard program and maximize annual rebates.Perform regular PCard activity analysis including approvals and reconciliations.Maintain PCard and Vendor filing system.Perform weekly reconciliation of cardholder list to termination list.

AP Vendor Master

Establish and maintain vendor accounts in system and ensure accurate entry of all new/updated vendor information into the ERP accounting system within designated timelines established for position.Perform general system maintenance and weekly/monthly audits of both systems to ensure accuracy and compliance with company policies and procedures.Administer B-Notices and maintaining up-to-date W9 information related to 1099 IRS reporting.Gather and organize 1099 information for year-end processing.Perform various accounting/clerical duties as required (filing, mailing, etc.).

What You Need to Succeed at McKinstry

Three (3) years of Accounts Payable or equivalent accounting processes with an electronically established PCard program, invoice processing, T&E auditing and Vendor Maintenance experience related to 1099 reporting requirements required.Deadline oriented with strong attention to detail required.Strong ability to multi-task, meet established timelines; with a high degree of accuracy, while meeting and exceeding a high level of customer service required.Intermediate knowledge of Microsoft Office Suite - Word and Outlook required; working knowledge of SharePoint preferred, advanced skills in Excel required.Proficient data entry and ten-key skills required.Excellent interpersonal, verbal and written communication skills required.Associate's degree (AA) with business or accounting emphasis from a college, or equivalent combination of education and experience required.Experience working with large scale ERP (tier 1 or 2) systems preferred.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

Competitive pay401(k) with employer match and profit-sharing planPaid time off and holidaysComprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

Family formation benefits, including adoption and IVF assistanceUp to 16 weeks paid parental leaveTransgender inclusive benefitsCommuter benefitsPet insurance“Building Good” paid community service timeLearning and advancement opportunities via McKinstry UniversityMcKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $23.15 - $36.30 per hour; however, base pay offered my vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity. 

McKinstry is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

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