Company Description

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.
We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Job Description

The Senior Admin Executive is responsible for supporting the HR department with a variety of office administration and general affair tasks. This role plays a key role in overseeing office management, facilities coordination, procurement, and general administrative support to maintain a well-organized and productive workplace environment.

Key Responsibilities:

Oversee and manage daily administrative and general affairs operations.Ensure office facilities and equipment are well-maintained and fully functional.Handle procurement and inventory management of office supplies and assets.Coordinate and supervise office security, cleanliness, and maintenance.Support employee welfare programs, including transportation, and workplace safety.Manage vendor contracts, negotiations, and service agreements.Assist in event planning, company meetings, and corporate functions.Manage of office logistics including its maintenance, space planning, storage arrangement and other office related servicesPrepare, update and maintain administrative reports, budgets, and documentation.Prepare and keep track all office administration reports such as pantry and stationery inventory, employee attendance record, photocopier, office telephone, IDD, newspapers and etcBack up as 2nd Receptionist to cover all related reception function when necessary.Ensure compliance with company policies and local regulations related to administration.Assist HR in administrative-related tasks as needed.

QualificationsBachelor’s degree in business administration, management, or a related field.Minimum of 3 years of experience in administrative and general affairs roles.Strong knowledge of office management, procurement, and facilities management.Proficient in Microsoft Office (Word, Excel, PowerPoint) and other administrative tools.Excellent organizational, multitasking, and problem-solving skills.Strong communication and negotiation skills.Ability to work independently and lead administrative projects effectively.Familiarity with local regulations related to workplace safety and compliance

Additional Information

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com.

Our benefits include:

Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotelyGreat community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks Broader impact: take up to four days per year to volunteer, with charity match funding available tooCareer opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job movesTime out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year A flexible range of personal benefits to choose from, plus company funded private medical coverA ShareMatch scheme that allows you to become an Informa shareholder with free matching sharesStrong wellbeing support through EAP assistance, mental health first aiders, access to health apps and moreRecognition for great work, with global awards and kudos programmes As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.