Senior Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job Posting Details Position Information About MSM Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders. We exist to: • Improve the health and well-being of individuals and communities; • Increase the diversity of the health professional and scientific workforce; • Address primary health care through programs in education, research and service; With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world. At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM ! Posting Number NONAC3343 Job Title Senior Administrative Assistant Position Title Senior Administrative Assistant Position Type Non-Faculty Number of vacancies 1 Salary Commensurate with experience Department Comm Hlth/Prev Med-Ch/Pm Position Summary Under general supervision, provide professional-level administrative support of a highly responsible and confidential nature to ensure operations and functions are performed in an efficient and effective manner. Provide administrative support for assigned divisions and faculty and provide administrative support for general department operations. Minimum Qualifications Education: Two years of college education or Associate’s Degree from a regionally accredited college. Bachelor’s Degree from a regionally accredited college preferred Experience: Minimum of two (2) years of professional administrative admin experience. Knowledge of office equipment Proficiency in MS Office Excellent time management skills and ability to prioritize work Attention to detail and critical thinking and problem-solving skills Strong organizational skills with ability to multi-task Preferred Qualifications Bachelor’s Degree preferred. Closing Date Open Until Filled No Special Instructions to Applicants Quick Link https://careers.msm.edu/postings/20828 EEO Statement Summary Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Job Duties Description of Job Duty Specific Duties: Provide administrative support to assigned faculty, some of which may be of a confidential nature to include coordinating travel, maintaining calendars and schedules, preparing correspondence, reports, and presentations, and organizing division related meetings, webinars, and events Provide administrative support for grant submissions, budget development, proposals, consultant agreements, new vendor setups Serve as liaison to other entities and individuals, internally and externally, seeking information and services Compose and prepare faculty activity reports and career development reports for assigned faculty. Serve as the division initial point of contact for phone inquiries, facilities, maintenance, and IT needs/requests Initiate and follow up on Travel requests, check requests, requisitions, orders, and purchases; Monitor and track budget expenditures; Maintain office supplies and equipment; Obtain vendor quotes as needed Assist with coordinating and organizing department activities such as meetings and department sponsored events Provide administrative support for meetings to include preparing the agenda, sending out notifications, setting up meeting locations via virtual or in person, and taking and transcribing minutes Pre-Employment/Employment Requirements All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Immunization Requirements It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Posting Specific Questions Required fields are indicated with an asterisk (*). + What is the highest level of education you have completed? + Terminal degree (Ph.D., Ed.D., J.D. or other) from a regionally accredited college or university + Masters degree from a regionally accredited college or univeristy + Bachelors degree from a regionally accredited college or university + Associate's degree from a regionally accredited college or university + High School diploma or GED + My college degrees were conferred but are not accredited or recognized by the Dept. of Education + Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered. (Open Ended Question) Applicant Documents Required Documents + Resume Optional Documents + Cover Letter + Other Document