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Department Summary:The selected candidate will provide administrative assistant support to multiple finance directors at MITRE. The primary focus of this position is the efficient and proactive execution of all operational and administrative functions, while maintaining the highest level of personal and professional standards and conduct. This position is located in McLean, VA. The successful candidate should have demonstrated experience of providing high level administrative support to leadership personnel.Roles & Responsibilities:In this dynamic, fast-moving role, your key responsibilities will include:Managing the daily schedule for multiple Finance Directors, which requires the ability to prioritize requirements and demandsArranging for all travel in support of the Directors, including preparing itinerariesPreparing and processing expense reports Planning, coordinating, and supporting a variety of meetings, presentations, and employee engagement events, including arranging for venue, catering, duplication of materials, audio-visual needs, etc.Attending meetings and recording notes and actions as neededMaintaining the security of highly sensitive and confidential informationWorking in a collaborative atmosphere with the entire Finance Administration team, where vacations are coordinated, and coverage is secured as necessaryDocument coordination and content management; printing, copying, mailing, scanningCoordinating to obtain Senior Leader signatures and approvals on documentsScheduling interviews, arranging parking, and escorting visitorsGeneral office management responsibilities like, ordering supplies, processing purchase orders or requisitions, monitoring budgets, etc.May take on ad hoc special project assignmentsOther duties as assignedBasic Qualifications:Typically requires a minimum of 4+ years of related experience; or 2 years of experience and an associate degree; or equivalent combination of education and related work experience.The successful candidate must have demonstrated experience supporting a senior executive, recent experience supporting equivalent executive-level staff, or experience supporting a department in an administrative role.High level of poise, tact, and diplomacy in working closely, often under time pressure, with highly sensitive information, with a diverse group of executives, customers, managers, and support personnel.Ability to provide occasional out-of-normal business hour support.Superior interpersonal, written, and verbal communication skills.Ability to work collaboratively with others.Independent decision-making, accuracy, and follow-through on a broad range of administrative support tasks.Ability to effectively apply strong self-organization and time management skills, with considerable emphasis on self-initiation.Demonstrated proficiency with Microsoft PowerPoint, Word, and Excel.Strong capability with Microsoft Outlook.Strong organizational skills with attention to detail.Ability to work independently while interacting with MITRE and government professional staff.Ability to proactively assess situations and make decisions within broadly defined practices and procedures.Competence in the latest mobile, desktop, and VTC technologies (Microsoft Teams, Zoom, etc.).Ability to troubleshoot and resolve technical issues as they ariseThis position requires a minimum of 4 days a week on-site (80% hybrid on-site schedule)Preferred Qualifications: Bachelor’s degree or equivalentExperience with Microsoft Teams toolsets/appsExperience with Concur travel and expense softwareExperience supporting a CFO or Senior Executive in a Finance organizationExperience using SharePoint and updating department pagesProject Management experience: ability to develop plans, manage deadlines, and mitigate risks

This requisition requires the candidate to have a minimum of the following clearance(s):

None

This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):

None

Work Location Type:

Hybrid

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