**Senior Administrative Assistant at PDS Tech Commercial – Empowering Excellence in the Distribution Industry** Location: **Mahwah, NJ** Schedule: **8am - 5pm Mon-Fri** Pay Rate: **$17.95 - 25.66 per hour** Are you an organized, detail-oriented professional with a passion for providing top-tier administrative support? PDS Tech Commercial is seeking a Senior Administrative Assistant to join our dynamic team in the distribution industry. If you thrive in fast-paced environments and have a keen eye for detail, this is your chance to make a real impact by supporting leadership and contributing to the success of a growing company. **About the Role:** As a Senior Administrative Assistant at PDS Tech Commercial, you'll be at the heart of operations, providing high-level administrative support to key executives and managers. Your work will impact multiple departments, ensuring smooth day-to-day operations while handling confidential and complex matters. You will be instrumental in managing schedules, coordinating projects, and assisting with the execution of various business initiatives that shape the success of the company. **Key Responsibilities:** + Greet visitors, answer calls, and respond to inquiries or direct them to the appropriate parties. + Provide leadership and guidance to clerical staff in a fast-paced departmental setting. + Manage complex calendars, schedule meetings, and coordinate appointments for department heads or large teams. + Oversee logistics for meetings, conferences, and events, including catering, travel arrangements, and presentation materials. + Manage office supplies, track inventory, and initiate service requests for office equipment repairs. + Prioritize and sort departmental mail, handling incoming correspondence with precision and efficiency. + Assist in preparing reports, charts, spreadsheets, and maintaining departmental filing systems. + Reconcile budget components, approve expenditures, and process expense reports. + Manage office operations, ensuring efficient use of space, equipment, and resources. + Handle confidential and sensitive information with discretion, making independent decisions based on departmental guidelines. **What You Bring:** **Required Qualifications:** + High school diploma or equivalent required; 4+ years of administrative support experience strongly preferred. + Proficiency in MS Office (Word, Excel, PowerPoint); experience with Access is a plus. + Strong communication skills (both verbal and written) with a focus on professionalism. + Excellent organizational and time management abilities to juggle multiple projects effectively. + Ability to maintain confidentiality and handle sensitive matters with discretion. + Strong interpersonal skills and ability to interact with senior leadership and colleagues at all levels. **Preferred Qualifications:** + Bachelor’s degree in Business Administration or a related field. + Advanced proficiency in administrative tasks, including managing reports, databases, and specialized software. + Previous experience in space management applications or related IT administrative support is a plus. + A proactive approach to problem-solving and change management. **Why Join Us?** At PDS Tech Commercial, we believe in creating an environment where teamwork, respect, and growth are at the forefront of our success. Join a company where your work has a meaningful impact, and you’ll be recognized for your contributions! **Ready to Make an Impact?** If you’re ready to bring your expertise and passion for administrative excellence to a thriving team, we’d love to hear from you. Apply today to join PDS Tech Commercial and help drive our success in the distribution industry! **Pay Details:** $17.95 to $25.66 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance