Title: Senior Administrative Specialist Location: Upper East Side Org Unit: Critical Care, Trauma and Burn Surgery Work Days: Monday-Friday Weekly Hours: 35.00 Exemption Status: Non-Exempt Salary Range: $35.11 - $48.00 *As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices **Position Summary** Under guidance, provides senior level executive support to senior staff within the department. **Job Responsibilities** + Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency. + Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis. + Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings. + Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development. + May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available. + Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations. + Initiates and prepares written correspondence as needed and based on functional needs. + Responsible for procurement activities related to goods, services, and/or equipment as needed. + Responsible for disbursement/reimbursement activities as needed. + Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals. + Records and distributes meeting minutes. Provides follow up on action items identified during meetings. + Answers phones, responds to inquiries and triages calls to appropriate personnel. + Assists with special projects as directed. **Education** + High School Diploma **Experience** + Bachelor's degree is preferred. + Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive **Knowledge, Skills and Abilities** + Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills". + Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor. + Demonstrated proficiency with MS Office Suite and database applications. + Excellent communication skills (both verbal and written). **Licenses and Certifications** **Working Conditions/Physical Demands** Standard office work Weill Cornell Medicine is an equal opportunity employer. For more information, click here (https://careers.weill.cornell.edu/about-weill-cornell/wcm-eeo-statement) .