Department:

General Services

Start Here. Grow Here. Stay Here.

Do you have experience as an administrative assistant working with executives? As a Senior Administrative Specialist, you'll provide high-level, day-to-day administrative support to the Director of General Services. This role involves assisting the various divisions within General Services, including Facilities, Fleet Services, Materials Management, and Mail/Print Services. Apply today to become part of this driven team!Manage and coordinate complex calendar, including scheduling meetings and ensuring Director’s preparedness for internal and external meetings.Draft, proofread, and organize correspondence and reports for Director and Managers, ensuring timely submission and approval.Independently create presentations, coordinate all aspects of quarterly all-hands events, and assist with special projects or other tasks as assigned.Assist Division Managers with confidential correspondence or reports.Regularly collect and enter KPI Measures and Action updates for Strategic Plan into Clearpoint. Primary General Services point of contact for Public Records Requests. Primary liaison with HR for recruitment for General Services: independently prepare hire request packages, review postings, represent G.S. at career fairs and recruiting events, interact with candidates via phone and email, prepare interview schedules and process hire justification packages. Run reports of performance reviews coming due for all G.S. Divisions and send reminders to Managers.  Serve as a Department Workday Representative.Prepare all temporary staffing description requests and monitor temporary staff POs to ensure that funding is appropriate; approve temporary staff time cards as necessary.Coordinate and schedule department wide-mandatory training, track attendance and notify staff to ensure timely compliance.Purchasing Card (P-Card) Coordinator for General Services, including collecting and verifying accuracy of all P-Card receipts.Provide general support for General Services Department and Divisions as a general administrative support.

Work Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m.

About You

Minimum Qualifications:

An Associate's Degree from an accredited college or university in Business Administration or related field AND four (4) years of experience in administrative experience with some executive exposure.-OR- Bachelor's Degree from an accredited college or university in Business Administration or related field AND two (2) years of experience in administrative experience with some executive exposure.-OR- Six (6) years of experience in administrative experience with some executive exposure and managers discretion.A valid Florida Driver's license at the time of hire.

Preferred Qualifications: 

Proficient with Microsoft Office and Adobe applications. Knowledge of eGenda, OnBase, One Solution, SharePoint, Lucid Chart, GovMax, Workday, Clearpoint, Smartsheet and Works (Bank of America).

Physical Demands:  Must occasionally lift and/or move more than 50 pounds.

About Everything Else

Starting Pay Range: $23.56 - $25.25, based on experience.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!For more information about employee benefits, please click this link or visit SCGov.net for additional information.Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.