Why Join Us?   Be a hero for our rare disease patients   At Ultragenyx, we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to do. To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won’t go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices, and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them.    Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth – so employees can thrive in all areas of their lives, in and outside of work. Ultimately, we want to be an organization where we would be proud for our family, friends and children to work.   If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team. Résumé:

ultracurieux – Appliquez vos plus grandes idées de manière courageuse

Fournir un soutien administratif de haut niveau au directeur général et à l'équipe France et Benelux, en liaison avec les équipes européennes et mondiales.
Entretenir des relations étroites avec l'ensemble de l'organisation, faire preuve de discernement et de discrétion dans le traitement de données sensibles, tout en possédant de solides compétences en matière de relations interpersonnelles et de communication.
Remplir un rôle essentiel, en servant de point de contact principal pour les parties prenantes internes et externes, et un rôle très diversifié couvrant la gestion du bureau, ainsi que certaines tâches de comptabilité et de suivi de la conformité obligatoire.
Agir dans le respect des règles d'éthique et de conformité et signaler tout événement de pharmacovigilance conformément aux règles internes.

Modèle de travail :

Core Lab & Ops : ce rôle nécessite généralement que la majorité du travail soit effectuée sur site.

  Responsabilités :

Gestion de bureau :

Administration générale et gestion de bureau (traitement du courrier, papeterie, coordination des installations, téléphonie) Mise en place de l'administration et de l'infrastructure pour les nouvelles recrues (employés et contractants) Soutenir la coordination des tâches administratives du processus d'intégration de toutes les nouvelles personnes en France et au Benelux, Examiner, créer et maintenir des procédures de bureau durables, des systèmes d'archivage, des rapports et une méthode de tenue des dossiers.

Comptabilité et soutien aux contrats :

Générer des contrats dans Icertis Gérer les POs et assurer le suivi avec les tiers Gérer les factures et assurer le suivi avec la comptabilité

Soutien à l'équipe de terrain

Répondre aux demandes de l'équipe et les gérer Organisation pratique des réunions du réseau (logistique, réservation d'hôtels et de voyages, organisation de déjeuners/dîners) Agir en tant que point de contact du terrain : veiller à ce que tout événement (RP, personnel, réunion locale) soit mis en oeuvre conformément aux règles de la LEA ; gérer un fichier de suivi des événements par zone. Gérer et suivre la logistique du matériel promotionnel ("dotation") en étroite collaboration avec le Responsable Réseau, le General Manager et le pharmacien responsable.

Assister les activités opérationnelles : en étroite collaboration avec la direction générale

Gestion et suivi des prestataires de services Partenaire et soutien de l'agence de communication chargée de la logistique de congrès et des symposiums

LEA et transparence

Soutenir l'équipe dans le suivi de la LEA Assister le pharmacien responsable dans la préparation de la feuille de calcul pour les déclarations de "transparence des liens". Exigences: forte expérience de l'industrie pharmaceutique en France et connaissance de sa réglementation Capable de respecter des délais serrés, à l'aise avec l'ambiguïté et les priorités changeantes. Solides compétences en matière d'organisation et de planification dans un environnement en évolution rapide Sens aigu du service ; capacité d'écoute active et aptitude à comprendre le point de vue, les besoins ou les attentes d'autrui. Un grand souci du détail Excellentes compétences organisationnelles Excellentes compétences en matière de relations interpersonnelles et de communication, goût pour le travail en équipe Travailler régulièrement avec des informations confidentielles et sensibles au facteur temps tout en faisant preuve de tact, de diplomatie et de discrétion. Excellentes compétences informatiques (Word, Excel, PowerPoint, MS Office) Maîtrise du français et de l'anglais   Position Summary:

ultracurious – Apply your biggest ideas in courageous ways

Provide advanced executive administrative support to the General Manager and the France & Benelux team, liaising with the European and Global teams. Maintain strong rapport with the entire organization, using sound judgement and discretion in handling sensitive data while possessing strong interpersonal and communication skills.

Fill a critical role, serving as the primary point of contact for internal and external stakeholders, and a very diverse role covering office management, as well as some accounting and mandatory compliance follow up tasks. Act in accordance with the rules of ethics and compliance and report any Pharmacovigilance event in accordance with internal rules.

Work Model: 

Core Lab & Ops: This role typically requires that the majority of the work be conducted on-site.

 

Responsibilities:

Office management:

General administration & office management (mail processing, stationery, facility coordination, telephony) Admin and infrastructure set up for new hires (employees and contractors) Support administrative tasks coordination of the onboarding process for all new people in France & Benelux, Review, create and maintain sustainable office procedures, filing systems, reports and record keeping method

Accounting and contract support:

Generate contracts in Icertis Manage POs and follow up with third party Manage invoices follow up with accounting

Field team support

Respond and manage requests from the team Practical organization of network meetings (logistics, hotel and travel booking, organization of lunches / dinners) Act as point of contact of field force: ensure that any event (RP, staff, local meeting) is implemented according to the LEA regulations; manage a follow-up file of events per area Manage and follow the promotional material logistics (“dotation”) in close collaboration with the Field Force Manager, the General Manager and the Responsible Pharmacist

Assist operational activities: in close collaboration with the General Management

Management and monitoring of service providers Partner with and support the communication agency in charge of congress logistics and symposia

LEA and Transparency

Support the team with LEA follow up Assist the Responsible Pharmacist in the preparation of spreadsheet for "transparency of links" declarations Requirements: strong experience in pharma industry in France and knowledge of its regulation Able to deliver to tight deadlines, comfortable with ambiguity, and shifting priorities Strong organizational and planning skills in a fast-paced environment Outstanding service mindset; Active listening skills with the ability to understand others’ perspectives, needs, or expectations High attention to detail Excellent organizational skills Excellent interpersonal and communications skills, enjoying teamwork Regularly works with time-sensitive and confidential information while exercising tact, diplomacy and discretion Excellent computer skills (Word, Excel, PowerPoint, MS Office) Fluent in French and English  #LI-CK1 #LI-Onsite   Full Time employees across the globe enjoy a range of benefits, including, but not limited to:   ·         Generous vacation time and public holidays observed by the company ·         Volunteer days ·         Long term incentive and Employee stock purchase plans or equivalent offerings ·         Employee wellbeing benefits ·         Fitness reimbursement ·         Tuition sponsoring ·         Professional development plans   * Benefits vary by region and country

Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at talentacquisition@ultragenyx.com.

See our CCPA Employee and Applicant Privacy Notice. See our Privacy Policy.   Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation.  Inquiries on developing a recruiting relationship with us, may be directed to: talentacquisition@ultragenyx.com.