Minimum Qualifications: 

Bachelors degree or equivalent and 2 years of office related experience.

Preferred Qualifications:

Knowledge and ability to plan and manage the administrative activities of a fellowship program through application of prescribed standards, policies, and procedures Knowledge of the State's basic licensing regulations for both temporary and permanent physician licensure Thorough knowledge of RRC common and specialty program requirements; working knowledge of institutional program requirements Knowledge and basic understanding of J-1 and H-1 visa sponsorship Previous residency or fellowship training program office experience ACGME experience

Preferred Skills:

Proficient in the use of New Innovations Excellent organizational skills Advanced Microsoft Word and Excel skills  Highly organized, proactive, self-starter with experience in high traffic/volume, fast paced office Works well independently and in a team environment Familiar with MyUTMB, New Innovations, Kronos, ERAS, ACGME, NRMP, & ABIM Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community Ability to demonstrate tact and diplomacy when dealing with confidential information Ability to create, compose and edit written materials Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues. Ability to independently understand, identify, communicate regulatory changes Ability to understand GME accreditation and regulatory aspects of GME Exercising independent judgment, flexibility and discretion when setting priorities, implementing procedures, maintaining standards, and resolving problems

Job Description:

To manage, coordinate, and directly support the administrative and business management, 
and/or staff activities within a Process/Department.
(Ability to think & act on own initiative in providing process management of financial, human 
resource, and administrative support functions.)

MAJOR DUTIES / CRITICAL TASKS:
(Financial related tasks)
• Maintains financial stability of Process through effective and accurate inventory control 
and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports for 
Process/Department.
• Prepares comparative analysis reports and statements reflecting variations in 
expenditures and revenues.
• Conducts cost studies and monitors Process’ charge structure/billing system.
• Monitors the Process’ accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action when necessary.
• Develops and maintains annual accounting and budget reports.
• Identifies variances in expenditures and makes recommendations for resolution.
• Participates in Process budget discussion and develops Process budgets.
• Participates in service center business plan discussions and develops business plans 
based on decisions made by the service center’s operational leader.
• Trains others in financial duties and responsibilities.
(HR related tasks)
• Provides staff assistance in the development and interpretation of Human Resources 
policies and procedures.
• Facilitates the development of process/area policies & procedures ensuring compliance 
with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regards to employee 
disciplinary and grievance issues.

(Customer Service)
• Works with customers to provide improved reports.
• Ability to anticipate needs and scheduling of Executives as related to projects and 
intervene to acquire information as necessary.
• Responsible for administrative support tasks at the executive level. 
• Ensure smooth and seamless service in the executive office, managing day-to-day 
activities.
• Ability to think independently and make decisions as necessary.
• May interface with leadership at UT Components, city, and/or state government agencies 
or outside vendors.
(Miscellaneous)
• Stays current with applicable policies, procedures, rules and regulations
• Recommends, initiates, and facilitates the collaborative development of team process 
change and new programs.
• Provides team support regarding technical expertise, problem resolution/troubleshooting, 
training, coaching, and team facilitation.
• Assists in Process projects by coordinating activities, maintaining records, and reporting 
on status.
• Initiates action plans to develop skills and knowledge that will provide team/area 
leadership and direction.
• Good overall knowledge of “expert” skills listed below and good overall knowledge of 
Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Responsible for ordering and distributing supplies
• Performs related duties as required

EQUIPMENT:
Basic office equipment

WORKING ENVIRONMENT:
Standard office environment. May be required to perform occasional lifting of up to 25 lbs. 
 
OTHER:
Specific job requirements or physical location of some positions allocated to this classification, 
may render this position security sensitive, and thereby subject to the provisions of Section 
51.215, Texas Education Code.

Salary Range:
Commensurate with Experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation